Supporting Senior Leadership

2 weeks ago

Imus, Calabarzon, Philippines beBeeAdministrative Full time ₱550,000 - ₱800,000

Executive Assistant Role

Job Summary

We are seeking a highly skilled Executive Assistant to support senior leadership in a fast-paced, project-driven organization.

The successful candidate will provide administrative assistance, document preparation, and information management services while maintaining confidentiality and professionalism.

This is a remote position with opportunities for career growth and development.

Responsibilities
  • Provide comprehensive administrative support to senior leadership, including calendar management, meeting scheduling, and coordination across multiple stakeholders.
  • Draft, edit, and format high-quality documents, reports, and presentations using Microsoft Office tools to support proposals, project updates, and internal communications.
  • Maintain organized filing systems for contracts, project documentation, and corporate records, ensuring accuracy and confidentiality.
  • Manage email and phone correspondence with professionalism and discretion, acting as a liaison between executives, clients, and internal teams.
  • Track project timelines, milestones, and deliverables; assist in coordinating special initiatives, ensuring tasks are completed on time and to required standards.
Qualifications
  • Experience: Minimum 2.5-5 years of proven experience as an Executive Assistant or in a similar high-level administrative role.
  • Technical Proficiency: Advanced skills in Microsoft Office applications including Word, Excel, PowerPoint, Outlook, and SharePoint.
  • Organizational Skills: Exceptional ability to manage multiple priorities, maintain detailed records, and uphold deadlines in a fast-paced environment.
  • Communication Skills: Strong written and verbal communication abilities, with the tact and professionalism required for client-facing correspondence.
  • Independent Work Ethic: Self-motivated, resourceful, and able to work with minimal supervision while maintaining alignment with executive priorities.
  • Confidentiality & Discretion: Proven track record of handling sensitive information with integrity and adherence to corporate confidentiality standards.
Benefits
  • Competitive salary
  • Opportunity to shape the administrative function of a rapidly growing organization
  • Work closely with a team of industry leaders who have successfully scaled organizations
  • Career growth and development opportunities
Requirements
  • Seniority level: Mid-Senior level
  • Employment type: Full-time
  • Job function: Administrative
  • Industry: Construction

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