Executive Support Specialist

2 weeks ago

Imus, Calabarzon, Philippines beBeeAdministrative Full time ₱8,800 - ₱14,550
Job Description

We are seeking an Executive Support Specialist to provide administrative assistance to our senior management team. As a remote employee, you will be responsible for ensuring the smooth operation of our company's daily tasks and errands.

  • Create and send statements or invoices, track payments, and record company expenses.
  • Gather data on trends, industry best practices, and other publicly available information and prepare reports on the findings.
  • Store and organize documents and files.
  • Data Entry: prepare lead lists or meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes.
  • Research products, purchase goods & secure samples.
  • Store, update & collect information for marketing and sales campaigns through a CRM system.
  • Monitor projects, conduct internal communication & organize company data.
  • Coordinate team calendars, prevent scheduling conflicts & ensure clients are on time and prepared for meetings.
  • Prepare itineraries, book hotels, rental cars, etc.
  • Convey information to incoming calls & make calls for appointments or conduct informational inquiries.
  • Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails.
  • Synthesize data & other content into cohesive reports and presentation slides.
  • Upload videos, manage negative reviews, and keep the account profile up to date.
  • Ad hoc tasks.

This is a remote job that requires excellent phone, email, and instant messaging communication skills. You should have a solid understanding of current technologies, such as desktop sharing, cloud services, and VoIP. Additionally, you should be tech-savvy and familiar with word-processing software and spreadsheets (e.g., MS Office).

Key Responsibilities:

Main duties include:

  1. Assisting executives with daily tasks and errands.
  2. Managing schedules, calendars, and reminders.
  3. Maintaining accurate records and databases.
  4. Preparing presentations, reports, and other materials.
  5. Handling correspondence, emails, and phone calls.
  6. Cooking meals, cleaning, laundry, and running errands for senior management.
Requirements:
  • Minimum of 3 years of experience as an Executive Assistant to C-levels.
  • Bachelor's degree or any certificate course required.
  • Excellent English communication skills, both written and verbal.
  • Tech savvy and familiar with current technologies.
  • Experience with word-processing software and spreadsheets.
  • Knowledge of online calendars and scheduling.
Benefits:

This position offers a range of benefits, including health insurance, performance incentives, job security and stability, paid training, inclusive culture, upskilling opportunities, work-from-home flexibility, supportive team, opportunities for career growth, fun work environment, holiday pay, and overtime compensation.

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