Virtual Assistant Operations Specialist

As a Virtual Assistant, you will play a key role in supporting a global trading business through data tracking, execution oversight, financial dashboard management, and administrative coordination. This position demands precision, consistency, and reliability in a fast-paced, data-driven environment.

• Employment type: Full-time
• Work setup: Permanent Remote Work Arrangement

Benefits and highlights include:

• Comprehensive Health Insurance with Free Dependent Coverage
• Competitive Compensation Package
• Night Differential Pay to Maximize Earnings
• Permanent Remote Work Arrangement
• Salary Advance Program through our Banking Partner (Eligibility and Approval Subject to Bank Assessment)
• Unlimited Upskilling Opportunities through Our Training Academy
• Free 24/7 Access to Our Office Gyms with a Personalized Fitness Trainer
• Exclusive Lifestyle Perks (Hotel and Restaurant Discounts, etc.)
• Unlimited Referral Incentives across the Organization
• Standard Government Benefits and Emapta Benefits
• Total of 20 Annual Leaves for Personal Use (including 5 Convertible Credits)
• Mentorship and Exposure to Global Leaders and Teams
• Diverse and Supportive Work Environment

• At Least 3 Years of Experience Working with MetaTrader 5 (MT5)
• Strong Proficiency in Microsoft Excel or Google Sheets
• Familiarity with AI Automation Tools or Workflow Systems
• Coding Experience Related to Trading Algorithm Development or System Integration

• EA Setup & Monitoring Protocol
• Prop Firm Account Creation and KYC Navigation

• Daily Accuracy of Trade Records and Execution Logs
• Timely Setup and Confirmation of Strategies by 5 PM ET Daily
• Capital Scale across Identities and Firms Tracked Cleanly
• Regular Insight Reports Delivered Weekly
• Clear Communication and Escalation of Issues

Trade Tracking & Data Management

• Create and Maintain Trade Tracking Systems in Google Sheets, Notion, or Analytics Tools like TradeZella.
• Track Live Trade Data (entry/exit time, price, profit/loss, spread, strategy tag, session, time of day).
• Maintain Summary Statistics per Strategy and per Pair.

Business Financial Dashboard Creation

• Build and Update a Master Financial Dashboard for Prop Firm Accounts, Payouts, and Profits.
• Deliver Concise, Visual Daily Reports at Rollover (5 PM ET).

Trade Execution Oversight

• Monitor Strategies at Forex Rollover Daily.
• Ensure EAs are Active and Trades Copy Correctly to Prop Accounts.
• Troubleshoot and Escalate Trade Execution Issues Immediately.
• Organize and Log Backtest Results by Pair and Strategy.
• Record Metrics (win rate, profit factor, drawdown, expectancy).
• Tag Strategies for Live Testing Consideration.

Prop Firm Challenge Setup (Using Your Identity)

• Complete KYC and Participate in Prop Firm Challenges.
• Track Status of Challenges and Payouts.

Ongoing Administrative Duties

• Maintain Login Credentials Securely.
• Follow up on Prop Firm Payouts and Support Issues.
• Keep Records Audit-Ready and Updated.
• Join Weekly Check-ins for Updates and Planning.

Communication Preferences & Tools

• Daily Communication will Occur Primarily via Discord Direct Messages.
• All Official Reports (e.g., 5 PM Daily Summaries) must be Emailed and Archived in a Dedicated Gmail-Based Report Database.

• MetaTrader 5 (MT5)
• Google Sheets / Notion
• Telegram / Slack / Email
• Cloud Storage (Google Drive or Dropbox)

We are an international trading and development company driving success through structured prop trading operations. With a focus on precision and innovation, we specialize in trade management, performance analytics, and prop firm strategy execution. Our mission is to empower trading professionals with reliable systems and streamlined processes that maximize results on a global scale.

Welcome to a dynamic team that values camaraderie, excellence, and growth. Recognized as one of the Top Companies, we offer stability and exciting career opportunities. Your career flourishes here with competitive compensation, international clients, and a work culture focused on collaboration and innovation. Apply now and be part of our organization.