Administrative Coordinator

5 days ago

Quezon City, National Capital Region, Philippines beBeeAdministrative Full time ₱20,000 - ₱25,000
Job Overview

We are seeking a skilled and organized Clinic Administrator to provide exceptional administrative support in our fast-paced aesthetic clinic environment.

Main Responsibilities:
  • Prepare and process documentary requirements for annual permit applications, ensuring timely submission and compliance with regulatory standards.
  • Coordinate staff schedules efficiently, minimizing downtime and maximizing productivity.
  • Maintain accurate records of clinic supplies, monitoring inventory levels and implementing cost-effective ordering strategies.
  • Process purchase orders and collaborate with suppliers to ensure seamless delivery and receipt of goods.
  • Oversee machine maintenance and repair schedules, guaranteeing optimal equipment functionality and reducing downtime.
  • Manage payroll timekeeping accurately, ensuring prompt payment and adherence to employment regulations.
  • Draft, distribute, and file company announcements and memos, maintaining transparency and open communication among staff.
  • Approve employee leaves and overtime requests, balancing business needs with employee well-being.
  • Conduct sales audits and monitor bank deposits, safeguarding financial assets and preventing loss or theft.
  • Administer petty cash, documenting transactions and supporting documentation to ensure audit compliance.
Requirements and Qualifications:
  • Bachelor's degree from an accredited institution.
  • Proven experience in administrative and marketing roles, demonstrating expertise in workflow management and team collaboration.
  • Aesthetic clinic experience essential, showcasing understanding of industry-specific operations and customer service standards.
  • Excellent verbal and written communication skills, facilitating effective interaction with clients, colleagues, and external partners.
  • Highly organized and disciplined, with the ability to prioritize tasks and manage competing demands.
  • Willingness to work extended hours when required, reflecting adaptability and commitment to meeting deadlines.
  • Superior interpersonal and customer service skills, fostering positive relationships and delivering exceptional client experiences.
  • Genuine interest in beauty and wellness, driving passion for delivering high-quality services.
  • Sociable and able to interact effectively with diverse individuals, promoting a culture of inclusivity and respect.
  • Professional demeanor and vibrant personality, embodying the values of our organization.
  • Prior sales experience preferred, but not mandatory, as we provide comprehensive training and development opportunities.
About Our Organization

We are a dynamic and growing aesthetic clinic dedicated to delivering exceptional patient care and results-driven treatments. Our team is passionate about empowering individuals to achieve their beauty goals, and we seek like-minded professionals who share our vision and values.

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