HVAC Administrative Coordinator

4 days ago

Quezon City, National Capital Region, Philippines Fig Advisory Full time ₱900,000 - ₱1,200,000 per year

Are you organised? Are you a natural communicator? Do you thrive when managing job sites and building supplier relationships? If this is you, we want to know you.

This isn't just a job—it's a
mission
. If you're ready to grow with us, we're ready for you.

Communication and attention to detail are the keys.

"The leaders are driven, committed, and relentless in making this succeed. They have fire in their belly to grow, and with that fire, they want you to grow too."

At
Fig Advisory
, we don't just manage businesses—we
transform them
.

About the Role

Fig Advisory is seeking a
proactive HVAC Administrative Coordinator
to join our client support team at our North EDSA, Manila office. In this full-time role, you will be the operational backbone for a growing HVAC engineering firm, managing job sites, supplier relationships, and payment coordination.

This is a
relationship-building
role where your organisational skills will drive project success.

What You'll Be Doing

  • Job Site Management
    – Track project progress, coordinate schedules, manage site documentation and status updates
  • Supplier & Payment Coordination
    – Process supplier payments, manage invoices, coordinate purchase orders and deliveries
  • Contractor Communication
    – Maintain regular contact with contractors, suppliers, and subcontractors to ensure project alignment
  • Administrative Coordination
    – Handle correspondence, scheduling, document management, and general office administration
  • Project Support
    – Liaise between site teams, suppliers, and management to ensure seamless project flow
  • Process Management
    – Maintain filing systems, update databases, and ensure smooth daily operations
  • Reporting Support
    – Prepare project reports and assist with documentation as required

What We're Looking For

  • Excellent English communication skills
    (written and verbal) – this is non-negotiable
  • 2+ years of administrative experience
    , preferably in HVAC, construction, or engineering
  • Strong relationship-building skills
    – you genuinely enjoy working with suppliers and contractors
  • Organised and detail-oriented
    – you can manage multiple job sites without dropping the ball
  • Proactive mindset
    – you see what needs to be done and do it
  • Experience with payment processing
    and invoice management
  • Proficient in MS Office Suite
    (Excel, Word, Outlook)
  • Self-driven and committed to growth
    – you want to build a career, not just fill a position

Bonus points for:

  • HVAC industry experience
    – understanding of systems, suppliers, and workflows
  • Experience with project management or construction admin
  • Knowledge of Australian business practices

What We Offer

At Fig Advisory, we are committed to providing a supportive and collaborative environment where employees thrive. We offer a competitive remuneration package, ongoing professional development, and a range of health and well-being initiatives.

100%
of our employees enjoy working here, and we are proud to be a
Great Place To Work (GPTW) certified
organisation.

Location:
North EDSA, Manila Office

Schedule:
Full-time, standard business hours

Growth Opportunities:
Clear advancement paths for high performers

If you're ready to be part of a growing team where your contributions matter, we encourage you to apply now.


Have a look at what we're about:
Watch here

  • Ready to coordinate success? Apply today.

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