High-Performing Executive Support Professional

2 days ago

Makati City, National Capital Region, Philippines beBeeExecutive Full time $1,200 - $21,800

Job Opportunity:

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We are seeking a seasoned Executive Assistant to provide high-level support to physicians and senior management.

The successful candidate will be responsible for managing complex schedules, coordinating personal and business travel, preparing presentations, and handling confidential correspondence.

This role requires a proactive, detail-driven professional who excels in fast-paced environments and delivers exceptional service.

Key Responsibilities
  • Own physician and management scheduling by coordinating multiple calendars, resolving conflicts, and ensuring accuracy.
  • Arrange personal and professional travel by managing end-to-end bookings, itineraries, and contingency plans.
  • Prepare and review high-quality presentations to ensure branding, clarity, and accuracy in PowerPoint decks.
  • Draft professional correspondence with a polished, professional tone.
  • Maintain databases by updating and managing key records with 100% accuracy.
  • Coordinate across departments to ensure smooth information flow between the Director of Operations, Assistant Director, and physicians.
  • Handle phone-based scheduling as liaison when email scheduling is restricted.
  • Protect confidentiality by managing sensitive medical and operational information with discretion.
  • Support special projects by providing high-quality deliverables under tight deadlines.
Requirements
  • Minimum 4 years in executive or administrative support, preferably in healthcare or physician-facing roles.
  • Proven success managing complex scheduling across multiple executives.
  • Expertise in PowerPoint, Excel, email management, and database administration.
  • C1-level English proficiency (spoken and written).
  • Ability to work 100% aligned to PST hours.
  • Strong attention to detail and accuracy in all deliverables.
  • Demonstrated professionalism in handling confidential and sensitive information.
Benefits
  • USD $1,200 – $1,800/month (DOE)
  • Access to a perk marketplace with instant discounts on services
  • On-time, in-currency pay

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