
High-Performing Administrative Professional
1 day ago
About Us:
We are a growing organization in the personal injury space. We are seeking a highly organized and detail-oriented Executive Support Specialist to provide dedicated remote support to our executive team based in Colombia.
Position Overview:
In this role, you will manage day-to-day administrative tasks and ensure smooth operations across time zones. You'll be expected to anticipate needs, solve problems before they arise, and support strategic initiatives—all while maintaining a high level of discretion and professionalism.
Key Responsibilities:
- Manage complex calendars and coordinate meetings across multiple time zones
- Handle communication on behalf of the executive team, including emails and internal/external correspondence
- Arrange international and domestic travel, including detailed itineraries and logistics
- Prepare reports, presentations, meeting notes, and other business documents
- Assist with administrative tasks such as expense tracking, file management, and project support
- Liaise with internal departments and external partners to ensure clear, timely communication
- Maintain strict confidentiality and exercise sound judgment in handling sensitive information
- Proactively identify ways to improve workflows and optimize executive time
Qualifications:
- 3+ years of experience as an Executive Assistant or in a similar high-level administrative role
- Fluent in English and Spanish, both written and verbal
- Based in Colombia, with a reliable internet connection and appropriate home office setup
- Strong proficiency in Google Workspace and/or Microsoft Office
- Exceptional organizational, multitasking, and communication skills
- Ability to work independently, prioritize tasks, and meet tight deadlines
- High emotional intelligence, discretion, and a proactive mindset
- Bachelor's degree preferred
Bonus Points For:
- Experience supporting C-suite executives remotely
- Familiarity with tools like Slack, Notion, Asana, or Zoom
- Understanding of startup or fast-paced international environments
What We Offer:
- Competitive salary (based on experience and local market rates)
- 100% remote work with flexible scheduling
- A collaborative and international team culture
- Opportunities for professional development and advancement
- Paid time off, wellness benefits, and performance-based bonuses
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