Administrative Support Specialist

19 hours ago

Ayala Alabang, National Capital Region, Philippines beBeeAdministrative Full time ₱50,000 - ₱70,000
Job Title

A highly organized and proactive administrative assistant is sought to support a company director. This role requires a dynamic individual with exceptional organizational skills, professionalism, and the ability to manage multiple tasks efficiently.

Key Responsibilities:
  • Manage the director's diary, schedule appointments, and coordinate meetings
  • Handle all correspondence, including emails, phone calls, and letters, ensuring prompt and professional responses
  • Provide administrative support, including document preparation, filing, and office organization
  • Coordinate and organize meetings, including preparing agendas, taking minutes, and ensuring follow-up on action items
  • Assist with project management tasks, including tracking project progress and deadlines
  • Maintain confidentiality and handle sensitive information with discretion
  • Prepare reports, presentations, and other documents as required
  • Arrange travel and accommodation for the director and other team members as needed
  • Conduct research and compile information for various projects
  • Liaise with internal and external stakeholders to facilitate smooth communication and coordination
Qualifications:
  • Proven experience in an administrative or executive assistant role
  • Strong organizational and time-management skills
  • Excellent communication and interpersonal skills
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
  • Ability to work independently and take initiative
  • Professional demeanor and the ability to maintain confidentiality
  • Strong attention to detail and accuracy
  • Ability to manage multiple tasks and prioritize effectively
  • Quick thinking and ability to adapt to changing circumstances
Benefits:

This role offers a unique opportunity to work in a fast-paced and dynamic environment, supporting a senior leader and contributing to the success of the organization.

How to Apply:

To be considered for this exciting opportunity, please submit your application, highlighting your relevant experience and skills.

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