Administrative Support Specialist

23 hours ago

Calamba, Calabarzon, Philippines beBeeAdministrative Full time ₱53,000 - ₱185,500

Job Title:

Administrative Support Specialist

We are seeking an organized and detail-oriented individual to provide administrative support to our executives. As a key member of our team, you will be responsible for ensuring the smooth operation of our business.

Key Responsibilities:

  1. Create and send statements or invoices, track payments, and record company expenses.
  2. Gather data on trends, industry best practices, and other publicly available information and prepare reports on the findings.
  3. Store and organize documents and files in a secure and accessible manner.
  4. Perform data entry tasks, including preparing lead lists or meeting minutes, transcribing audio recordings, preparing payroll information, and organizing research notes.
  5. Research products, purchase goods & secure samples as needed.
  6. Manage marketing and sales campaigns through a CRM system, including storing, updating, and collecting information.
  7. Monitor projects, conduct internal communication & organize company data to ensure efficient operations.
  8. Coordinate team calendars, prevent scheduling conflicts & ensure clients are prepared for meetings.
  9. Prepare itineraries, book hotels, rental cars, etc. as necessary.
  10. Respond to incoming calls & make calls for appointments or conduct informational inquiries.
  11. Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails.
  12. Synthesize data & other content into cohesive reports and presentation slides.
  13. Upload videos, manage negative reviews, and keep the account profile up to date.
  14. Perform ad hoc tasks as assigned.

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