Strategic Operations Coordinator

2 days ago

Quezon City, National Capital Region, Philippines beBeeMarketing Full time $50,000 - $70,000
Executive Assistant to Support Founder

We are seeking a highly organized and proactive professional to support the founder in managing daily operations, administrative responsibilities and marketing. This role requires a self-starter with excellent problem-solving skills, the ability to make independent decisions, and a keen attention to detail.

  • Administrative & Operational Support:
    • Manage and triage the founder's inbox, categorizing, routing, and escalating issues as necessary.
    • Optimize calendar management, including scheduling meetings, resolving conflicts, and sending invitations.
    • Maintain and update databases (press lists, vendor lists, etc.).
    • Oversee computer and equipment maintenance, management, and procurement.
    • Manage office including ordering supplies and coordinating maintenance.
    • Arrange travel, accommodations, itineraries, and related correspondence.
    • Create and execute detailed expense reports for business trips.
  • Client & Business Development Support:
    • Triage and respond to inbound inquiries from potential clients.
    • Maintain the CRM and ensure accurate daily updates.
    • Assist in organizing and participating in business development activities.
    • Send welcome packages to new clients.
  • Communications & Marketing Support:
    • Support in updating website and social content created by the team.
    • Manage and assist online entries for awards.
    • Reach out to journalists and send press releases.
    • Research contacts for journalists, events, and other outlets in the best interests of the company.
    • Support founders in press or event initiatives as required.
    • Assist the founder in managing the content calendar for social media.
    • Help coordinate and execute in-house projects such as holiday gifts and events.
    • Research speaking engagements for the founders.
    • Research opportunities for new business, including contact information for potential partners.
  • HR & Finance Support:
    • Maintain the payroll system, including onboarding/offboarding employees, updating salaries, and managing group insurance plans.
    • Draft contracts for employees and freelancers.
    • Manage sick leave protocols and communications.
    • Support recruitment processes, including triaging candidate applications.
    • Coordinate employee onboarding and offboarding (account setup, welcome packages, etc.).
    • Process and manage accounts payable and receivable.
    • Perform weekly bookkeeping reconciliations.

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