Strategic Operations Coordinator

10 hours ago

Quezon City, National Capital Region, Philippines beBeeAdministrative Full time ₱900,000 - ₱1,200,000
Strategic Support Role

The role of Executive Assistant goes beyond traditional administrative tasks — it requires the ability to anticipate needs, make sound decisions with minimal guidance, and facilitate the smooth execution of high-level priorities.

The EA acts as a trusted strategic partner, managing critical information flow, enabling strategic initiatives, and maintaining strong relationships with senior leadership and external partners.

Key Responsibilities
  • Time & Priority Management
    • Own and manage complex calendars, ensuring alignment with organizational goals.
    • Anticipate scheduling needs, proactively resolving conflicts and reallocating priorities.
    • Prepare executives for upcoming engagements with briefing materials, key talking points, and relevant background.
  • Executive Communication & Representation
    • Serve as the first point of contact for high-level inquiries, representing the executive with professionalism and authority.
    • Draft, refine, and proofread correspondence, reports, and presentations with an executive-level tone and precision.
    • Maintain and strengthen relationships with stakeholders, including investors and senior leaders.
  • Meeting & Decision Support
    • Coordinate and prepare leadership meetings, ensuring agendas are strategic and outcomes are actionable.
    • Capture critical discussions and track follow-ups to guarantee execution.
    • Provide insights and recommendations to assist in informed decision-making.
  • Confidentiality & Judgment
    • Handle sensitive information with absolute discretion and integrity.
    • Act with delegated authority on select matters, making decisions in alignment with the executive's vision and objectives.
  • Project & Initiative Coordination
    • Partner with the executive on special projects, ensuring milestones, deliverables, and cross-functional coordination are achieved.
    • Monitor progress and escalate risks or issues with proposed solutions.
  • Travel & Itinerary Management
    • Plan and manage complex domestic and international travel arrangements.
    • Ensure seamless transitions between travel, meetings, and work commitments, including contingency planning for changes.
    Qualifications
    Education & Experience
    • Bachelor's degree in Business Administration, Communications, or related field preferred.
    • At least 7 years of progressive administrative experience, with a minimum of 4 years directly supporting C-suite executives or board members.
    • Background in US company, professional services, or high-growth organizations highly preferred.
    • Exceptional organizational and time management skills with the ability to manage shifting priorities.
    • Executive-level written and verbal communication skills.
    • High emotional intelligence, diplomacy, adaptability, excellent problem solver.
    • Experience supporting more than one stakeholder.
    • Strong problem-solving abilities with the capacity to act independently and decisively.
    • Advanced proficiency in Microsoft Office Suite and virtual collaboration tools (Teams, Zoom, Google Workspace) and utilization of AI on daily tasks

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