The Strategic Coordinator

17 hours ago

Marikina City, National Capital Region, Philippines beBeeAdministrative Full time $60,000 - $80,000
Job Title: Operations Administrator

About the Role:

We are seeking a highly organized and detail-oriented individual to fill the position of Operations Administrator. This role will provide exceptional support to our leadership team, coordinate across departments, and ensure smooth execution of executive initiatives.

Key Responsibilities:

  • Executive & Administrative Support: Serve as a key liaison between leadership, staff, students, volunteers, and external contacts; coordinate across departments to ensure smooth execution of executive initiatives; support the COO and CFO with ad hoc tasks, strategic follow-ups, and priority management.
  • Operations & Compliance: Manage park permitting processes across multiple service locations, oversee contracts with universities for occupational therapy student placements (documentation, scheduling, onboarding), coordinate internship and volunteer programs (40+ volunteers annually), and assist with Group Assistant hiring (post openings, screen candidates, schedule interviews, onboarding).
  • Project & Data Management: Input and maintain program data in the EMR system (Therabyte) for accurate billing and service delivery; process and distribute superbills; monitor project deadlines via ClickUp and Google Workspace.
  • Technology & Communications: Update the company website with staff changes and program updates; support operational and marketing tasks (SEO updates, social media content, online platform management); record and document processes via Loom for training and onboarding.

Requirements:

  • Proven experience as an Executive Assistant, Chief of Staff, or senior administrative support role.
  • Exceptional organizational and time-management skills with the ability to juggle multiple priorities.
  • Strong written and verbal communication; professional and clear communicator.
  • Ability to work independently, take ownership of tasks, and proactively problem-solve.
  • High level of accuracy and attention to detail, especially in compliance-related and data-entry tasks.

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