Coordinating Program Manager

1 week ago

Hagonoy, Central Luzon, Philippines beBeeProjectCoordinator Full time $40,000 - $50,000

We are seeking a highly skilled and organized professional to fill the role of Program Coordinator. This position plays a vital part in ensuring the successful execution of brand sampling and operational programs.

Key Responsibilities:
  • Coordinate campaign kickoff meetings and develop project timelines, load data into our project management platform, and manage deliverables throughout the duration of the campaign to ensure timely completion.
  • Maintain our CRM system to maximize efficiency for all campaigns.
  • Collaborate with the Connect Builder team to provide purchasing data as needed to supplement existing venue data.
  • Track recruitment progress against set goals and assist the Connect Builder team as necessary to resolve concerns.
  • Oversee creative deliverable processes by working with internal and external partners to develop engaging materials.
  • Manage sample shipments and delivery to fulfillment partners, maintain inventory reports, and resolve any discrepancies that may arise.
  • Coordinate shipments to venues with fulfillment partners, develop packing instructions, and ensure compliance while tracking shipments to venues.
  • Communicate project status proactively with the internal team and external partners.
  • Implement feedback surveys in our survey platform.
  • Provide regular updates on program metrics, photos, and consumer insights throughout the campaign.
  • Compile program results and build campaign recap decks, incorporating inputs from all team members.
  • Oversee the development of digital recaps as needed.
  • Distribute incentives to venues and consumers.
New Business Support and Special Projects:
  • Provide venue data as needed for proposal development.
  • Assist with special projects assigned by the CEO to support new business initiatives.
  • Set up campaigns in HubSpot for outbound sales efforts.
  • Support the CEO with administrative tasks upon request.
  • Conduct industry research as needed.
Competencies and Qualifications:
Required Skills and Qualifications:
  • A minimum of 3-5 years of experience in project or program management.
  • Proficiency in project management tools such as Basecamp.
  • Experience with HubSpot CRM or similar platforms.
  • Comfortable with Excel, including formulas and structured worksheets.
  • Strong organizational skills with attention to detail and ability to manage complex timelines.
  • Effective communication, negotiation, and interpersonal skills.
  • Excellent follow-up and problem-solving abilities.
  • Ability to manage multiple stakeholders and adjust priorities in a fast-paced environment.
Nice-to-Have:
  • Background in promotions or event marketing.
  • Prior experience working with marketing or advertising agencies.

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