Senior Document Coordinator

4 hours ago

Cabuyao, Calabarzon, Philippines beBeeDocumentControl Full time ₱900,000 - ₱1,200,000
Document Control Specialist

We are seeking an organized and detail-oriented Document Control Specialist to join our team. In this role, you will be responsible for maintaining the accuracy, consistency, and timely distribution of documents to both internal teams and external stakeholders.

This position requires strong organizational skills, a keen eye for detail, and excellent communication skills. If you are a proactive problem-solver with the ability to work independently, we encourage you to apply.

Duties and Responsibilities:
  • Document Management: Organize, scan, copy, and archive project documents in digital and physical formats.
  • Quality Assurance: Review documents for accuracy and completeness, including contracts and project-related materials.
  • Technical Documentation: Update and maintain technical documents such as manuals, workflows, and specifications.
  • Project Support: Ensure timely distribution of project documentation to internal teams and external stakeholders.
  • Documentation Control: Maintain and regularly update document control registers, including post-contract records.
  • Process Improvement: Create and manage document templates to standardize internal processes.
  • Customer Service: Support team members and clients in retrieving documentation when required.
  • Compliance: Oversee documentation flow across departments to ensure consistency and accuracy.
  • Confidentiality: Handle sensitive information with confidentiality.
  • Reporting: Prepare project reports and summaries as needed.
Requirements:
  • Minimum 2–4 years of experience in a document control or project coordination role.
  • Strong understanding of project management processes and document lifecycle.
  • Excellent written and verbal communication skills in English.
  • Highly organized with a keen eye for detail.
  • Proficient user of MS Office, especially Word and Excel; familiarity with document management systems is a plus.
  • Proactive problem-solver with the ability to work independently.
  • Strong multitasking skills and ability to prioritize workload in a dynamic environment.
  • Professional, personable, and team-oriented.

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