Senior Administrative Coordinator
16 hours ago
The ideal candidate will be responsible for providing exceptional administrative support to senior-level executives, handling sensitive patient information, and coordinating schedules.
We are seeking a highly organized, detail-oriented, and proactive individual with prior experience working in a medical setting. The successful candidate will possess strong organizational and multitasking skills, keen attention to detail, excellent written and verbal communication skills, and proficiency in Microsoft Office or Google Workspace.
Responsibilities include:
- Managing executive calendars and travel arrangements
- Serving as the first point of contact for patients, clients, and partners via phone, email, or virtual reception
- Scheduling medical appointments and follow-ups with accuracy and care
- Maintaining and updating patient and office records in scheduling systems and CRMs
- Supporting executives with document preparation, meeting notes, and task follow-ups
- Ensuring smooth day-to-day coordination of office and scheduling operations
Required Skills and Qualifications:
- Prior experience in a medical, clinic, or hospital setting is required
- Previous experience as a Medical Scheduler, Receptionist, or Executive Assistant
- Knowledge of and compliance with HIPAA regulations; ability to handle sensitive patient information with discretion and confidentiality
Benefits:
- Remote work options available
- Standard business hours: Monday–Friday, 9:00 AM – 6:00 PM EST
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