Professional Recruiter

As a key member of the Human Resources team, you will play a vital role in sourcing, screening, and onboarding qualified candidates to support staffing needs. This position is responsible for developing and maintaining recruitment pipelines for various clinical, administrative, and service-oriented positions across industries.

You will collaborate closely with department heads, HR staff, and hiring managers to ensure workforce needs are met in a timely and compliant manner. You will contribute to strategic workforce planning efforts and help drive process improvements within the talent acquisition function.

This specialist will be responsible for:

• Posting job openings and managing applicant tracking systems
• Conducting phone screens, candidate assessments, and interview coordination with hiring teams
• Creating and maintaining candidate pools for high-volume, mission-critical roles
• Maintaining weekly hiring activity reports and providing regular updates to HR leadership
• Drafting and sending offer letters, facilitating reference checks, and initiating background screenings
• Coordinating new hire onboarding and orientation in partnership with HR generalists
• Managing onboarding and offboarding processes for positions recruited for, ensuring smooth transitions, exit documentation, and internal workflow completion
• Participating in employee orientation tasks as scheduled by the supervisor, including welcome sessions, systems onboarding, and policy briefings
• Attending and participating in regular HR and team meetings as scheduled by the supervisor
• Maintaining a centralized list of approved staffing agencies and coordinating with them to support urgent or temporary staffing needs when in-house recruitment efforts are underway
• Ensuring payroll adds or removes new and terminated employees from master compensation sheets accordingly
• Based on position title, ensuring the appropriate supervisor is assigned to new hires in Paycom
• Drafting and issuing all new hire offers/contracts based on job descriptions and role-specific guidelines
• Enrolling all new hires into orientation by scheduling orientation dates and assigning a lifecycle liaison; documenting these assignments on the HR Dashboard Google Sheet and notifying staff of changes
• Ensuring all active job descriptions in Paycom with assigned position seats remain posted through a corresponding requisition at all times, even after the position is filled
• Sponsoring Indeed ads only for vacant positions
• Screening all applicants daily with the goal of zero unscreened applicants at the end of each day; rejecting unqualified applicants and rating qualified applicants to build a strong candidate pool
• Ensuring continuity of services during personal absences by designating ranking staff to assume responsibilities beyond normal non-working hours
• Responding to voicemails within 2 business hours
• Acknowledging email inquiries within 1 business hour; if outside scope, warmly transferring to an appropriate team member
• Initiating resolution of intranet tickets within 4 business hours
• Representing the organization at job fairs, career events, and community outreach activities
• Maintaining strong relationships with universities, training programs, licensing boards, and community partners
• Collaborating with compliance and credentialing staff to ensure all hires meet required qualifications
• Conducting workforce data analysis to monitor time-to-fill, turnover, and sourcing trends
• Recommending enhancements to recruitment platforms, outreach efforts, and employer branding strategies
• Assisting the supervisor with any work-related tasks as requested