Administrative Operations Coordinator

1 day ago

Cagayan de Oro, Northern Mindanao, Philippines beBeeExecutive Full time $40,000 - $60,000
Job Title: Executive Support Specialist

We are seeking a highly skilled and proactive professional to assist with both administrative operations and web/CRM functionality.

The ideal candidate will be responsible for streamlining processes, managing WordPress forms and pages, and supporting day-to-day operational tasks including invoicing, client communications, and calendar scheduling.

Key Responsibilities:
  • Customize and manage Salesforce CRM workflows and dashboards to optimize efficiency and productivity.
  • Develop and implement automation opportunities using tools like Make.com or Zapier to streamline processes and improve workflow.
  • Manage and maintain accurate data across multiple systems, ensuring seamless data migration projects.
  • Coordinate between departments to ensure task updates and completion, promoting effective teamwork and collaboration.
  • Support client follow-ups, email communications, and scheduling meetings with professionalism and attention to detail.
  • Generate and manage invoices, receipts, and basic bookkeeping entries with precision and accuracy.
Qualifications:
  • Proven experience in WordPress website management and customization.
  • Advanced knowledge of Salesforce (or similar CRM platforms) and its various features and functionalities.
  • Familiarity with Make.com or Zapier is an added advantage.
  • At least 2 years' experience in executive or virtual assistance roles.
  • Excellent communication skills, both written and verbal, with the ability to build strong relationships with clients and team members.
  • Strong time management and organizational skills, with the ability to work independently and effectively prioritize tasks.

This role requires a self-starter who can thrive in a remote environment and collaborate with international team members while handling multiple tools and systems. The ideal candidate should have excellent problem-solving skills and be able to adapt quickly to new challenges and situations.

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