Chief Operations Coordinator

24 hours ago

Cagayan de Oro, Northern Mindanao, Philippines beBeeAdministrative Full time ₱800,000 - ₱1,200,000
Key Role: Administrative Assistant

This is an excellent opportunity to work in a dynamic environment where you can utilize your exceptional organizational skills and attention to detail. As a Chief Administration/Accounting Assistant, you will play a pivotal role in ensuring the smooth operation of all departments.

Responsibilities
  • Office Operations: Manage daily office activities, oversee supplies, equipment, and facilities to guarantee seamless functioning.
  • Support to Senior Management: Provide administrative assistance to senior management and coordinate with different departments to streamline processes.
  • Policy Compliance: Ensure adherence to company policies and procedures, and assist in updating them as needed.
Financial Support
  • Budget Oversight: Assist in monitoring departmental budgets and expenditures to ensure financial efficiency.
  • Invoice Processing: Oversee the processing of invoices and payments, coordinating with the finance department.
  • Financial Reporting: Prepare financial reports and summaries for management review.
Communication and Project Coordination
  • Internal Communication: Serve as a central point of contact for internal communications, ensuring information is distributed effectively across departments.
  • External Communication: Manage relationships with external vendors, clients, and partners, ensuring professional and timely communication.
  • Project Support: Provide administrative support for ongoing projects, including scheduling meetings, preparing documentation, and tracking progress.
Requirements
  • Prior Experience: Possess prior experience in a scheduling or purchasing officer role within the construction, real estate, or project management industry.
  • Technical Skills: Proficient in Excel, Trello, and project management tools such as Wunderbuild (or similar software).
  • Cloud-Based File Management: Strong understanding of Google Drive and cloud-based file management systems.
  • Cost Analysis: Ability to analyze costs and optimize purchasing efficiency.
  • Communication Skills: Excellent communication and stakeholder management skills.

This is a 100% remote position, allowing you to work from home. We offer a range of custom projects, from European-style barns to external studios and personalized living spaces, catering to diverse client needs.

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