
Administrative Support Specialist
1 day ago
Job Title: Administrative Assistant
Job Overview:We are seeking a highly skilled administrative assistant to join our team. The successful candidate will be responsible for providing exceptional support to our operations, ensuring seamless data management and efficient workflow.
- Data Management: Perform accurate data entry into various business platforms, including Ascora, Monday.com, and Ontrack.
- Information Transcription: Transcribe and migrate information from PDFs, emails, spreadsheets, and job documents into structured formats and other platforms.
- Digital Record Maintenance: Maintain and update digital records with a strong focus on accuracy and completeness.
- Data Transfer: Import/export data between systems.
- Process Improvement: Identify gaps or inefficiencies in processes and contribute to process improvement initiatives.
- SOP Development: Create, write, and update your own SOPs (Standard Operating Procedures) as tasks and systems evolve.
- Research and Development: Dedicate time to researching how to best use the platforms we work with to ensure optimal data handling.
- Collaboration: Collaborate with internal team members to clarify unclear inputs and ensure alignment on expectations.
- Workspace Organisation: Maintain an organised digital workspace for all assigned records and files.
- At least 2 years of experience in a data entry or administrative support role.
- Proficiency with tools such as Microsoft Excel, Google Sheets, and digital workflow platforms.
- Strong communication skills and a willingness to learn independently.
- High attention to detail and accuracy in data handling.
- Comfortable researching and experimenting with unfamiliar software platforms.
- Experience with any of the following platforms: Ascora, Monday.com, Ontrack.
- Background in construction, trade services, or similar industries.
- Familiarity with document processing tools and basic automation techniques.
- Working knowledge of Excel functions.
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