Senior Administrative Support Specialist

2 days ago

Pulong Santa Cruz, Calabarzon, Philippines beBeeAdministrative Full time ₱2,500,000 - ₱3,500,000
Job Title: Senior Administrative Support Specialist

This is a remote position that supports senior leadership with administrative operations for a fast-paced, project-driven organization in the construction sector.

Key Responsibilities:
  • Provide comprehensive administrative assistance to senior leadership, including calendar management, meeting scheduling, and coordination across multiple stakeholders.
  • Draft, edit, and format high-quality documents, reports, and presentations using Microsoft Office tools to support proposals, project updates, and internal communications.
  • Maintain organized filing systems for contracts, project documentation, and corporate records, ensuring accuracy and confidentiality.
  • Manage email and phone correspondence with professionalism and discretion, acting as a liaison between executives, clients, and internal teams.
  • Track project timelines, milestones, and deliverables; assist in coordinating special initiatives, ensuring tasks are completed on time and to required standards.
Requirements and Qualifications:
  • Minimum 2.5-5 years of experience as an Executive Assistant or in a similar role; industry experience in construction management preferred.
  • Advanced skills in Microsoft Word, Excel, PowerPoint, Outlook, and SharePoint.
  • Exceptional ability to manage multiple priorities, maintain detailed records, and uphold deadlines in a fast-paced environment.
  • Strong written and verbal communication abilities, with the tact and professionalism required for client-facing correspondence.

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