Efficient Meeting Coordinator

1 week ago

Sorsogon, Bicol, Philippines beBeeOrganizational Full time ₱500,000 - ₱1,000,000
Job Title: Senior Executive Assistant

We are seeking a highly organized and detail-oriented professional to fill the role of Senior Executive Assistant. This is a fantastic opportunity for an individual with strong calendar management skills and experience in coordinating internal and external meetings.

About the Role:

In this position, you will be responsible for efficiently managing schedules and coordinating meetings while ensuring seamless communication and operations. You will work closely with internal teams and clients to prioritize tasks, delegate effectively, and manage time-sensitive requests.

Key Responsibilities:
  • Schedule and coordinate internal and external client meetings to optimize use of time and resources.
  • Maintain an up-to-date calendar and manage conflicting schedules with precision.
  • Communicate professionally with clients and internal teams via email, phone, and messaging platforms.
  • Send reminders and follow-ups to ensure attendance and preparedness for meetings.
  • Assist with administrative tasks related to meeting management, including document preparation and internal communication.
  • Manage administrative workflows efficiently, ensuring smooth day-to-day operations.
  • Support team efficiency by prioritizing tasks, delegating appropriately, and managing time-sensitive requests.
Requirements:
  • 1-2 years of experience in scheduling, coordination, or administrative support.
  • Excellent written and verbal communication skills in English.
  • Strong organizational and management skills, with attention to detail and the ability to oversee multiple schedules simultaneously.
  • Comfortable using calendar tools (Google Calendar, Outlook) and communication platforms (Zoom, Teams, etc.).
  • Ability to multitask, prioritize, and proactively manage workflow in a fast-paced environment.
Benefits:
  • Vacation leave credits.
  • HMO Package for the employee and two dependents.
  • Reimbursable internet charges.
  • Comprehensive training and continuous learning advantages.
  • Opportunity to contribute to new technology and help develop a high-end system that assists humans by optimizing their work processes.
  • High importance to work-life balance with the opportunity to work from home part of the week.
  • Opportunity to venture into other areas of the business as you continue to contribute to the growth of the company.
  • Be part of a dynamic team of specialists who openly and willingly share their knowledge with their colleagues.
Co-Working Days:

The team meets once a month at a minimum, providing opportunities for collaboration and knowledge sharing.

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