Vice Executive Coordinator

6 days ago

Sorsogon, Bicol, Philippines beBeeAdministrative Full time ₱2,500,000 - ₱4,500,000
Job Title: Vice Executive Coordinator
Job Description:

The ideal candidate will serve as primary support to senior executives, ensuring seamless communication flow and managing daily schedules, meetings, and administrative tasks.

This role requires strong organizational skills, attention to detail, and ability to handle sensitive information with discretion and maintain confidentiality.

  1. Act as the primary point of contact among executives, employees, clients, and external partners, managing information flow accurately and efficiently.
  2. Manage executives' calendars, schedule meetings, take minutes during discussions, and coordinate travel arrangements.
  3. Oversee the performance of other clerical staff, manage office supply inventory, and track daily expenses.
  4. Prepare weekly, monthly, or quarterly reports and format information for internal and external communication.
  5. Screen and direct phone calls, distribute correspondence, and conduct research to create detailed outputs.
  6. Organize and maintain the office filing system and ensure efficient information management.
Key Qualifications:
  • Bachelor's degree or higher.
  • Experience in bookkeeping and accounting is a plus.
  • Proficient in utilizing software applications, including Microsoft Office and Google Workspace.
  • Familiarity with various work gadgets and applications, including Gmail and project/task management tools.
  • Ability to work independently and as part of a team, maintaining a professional demeanor at all times.
  • Fluent English language proficiency and excellent communication skills.
Requirements:
  • High school graduate or equivalent.
  • Excellent organizational and time management skills.
  • Attention to detail and ability to multitask.
  • Strong communication and interpersonal skills.
  • Discretion and confidentiality when handling sensitive information.
  • Able to adapt to changing priorities and deadlines.

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