Senior Administrative Assistant

1 day ago

Mandaluyong City, National Capital Region, Philippines beBeeAdministrative Full time $3,600 - $4,800

Job Overview

This role involves providing administrative support to a business owner, ensuring seamless day-to-day operations. You will be responsible for managing QuickBooks, processing timecards, and coordinating payroll.

Main Responsibilities

  • Managing QuickBooks for bookkeeping, payroll coordination, and invoice creation

  • Processing timecards and pulling reports

  • Assisting with job costing, contract tracking, and ordering materials

  • Managing emails, schedules, contracts, and general admin tasks

  • Supporting the business owner by tracking deadlines and keeping tasks prioritized

  • Communicating with vendors and handling sensitive information with discretion

Why This Role Is Suitable For You

  • A stable work setup with 45 hours per week aligned with Pacific Time

  • The opportunity to work directly with the business owner and take ownership of your responsibilities

  • A chance to grow professionally in a long-term role with opportunities for advancement

Requirements

  • Minimum 3 years of experience in bookkeeping and/or executive assistant roles

  • Proficiency with QuickBooks (bookkeeping, invoicing, and payroll)

  • Strong written and verbal English communication skills

  • Ability to work independently and proactively

  • High attention to detail and strong follow-through

  • Familiarity with email platforms, timecard processing, and contract management

  • Strong organizational and multitasking skills

What We Offer

  • 100% remote work setup

  • Dedicated training and support from the business owner and relevant teams

  • Ongoing professional development opportunities

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