Logistics Administrative Assistant

4 weeks ago

Mandaluyong City, National Capital Region, Philippines Tap Growth ai Full time
Overview

We are looking for a detail-oriented and organised Logistics Administrative Assistant who will play a vital role in the efficient operation of our logistics department. Primary responsibilities will predominately be processing logistics invoices, along with supporting various administrative tasks essential to logistics operations. Experience supporting clients or stakeholders in the Australian or US markets is preferred.

What's In It For You?
  • Fixed Day Shift Schedule - Enjoy a consistent Monday to Friday day shift—great for maintaining work-life balance.
  • Engaging Company Culture - Join a fun, supportive environment with regular team engagement activities like birthday and work anniversary celebrations, monthly events, and wellness check-ins.
  • Comprehensive Benefits Package
  • Government-mandated contributions (SSS, PhilHealth, Pag-IBIG)
  • HMO coverage for you and one dependent
  • 25 leave credits annually, with a cash conversion option
  • Pro-rated 13th month pay
  • Non-taxable allowances included
  • And more
What You\'ll Do
  • Process all logistics invoices: Processing and coding invoices accurately and efficiently, ensuring timely processing in line with the company guidelines.
  • Spread sheet entry and maintenance.
  • Assist in preparing monthly reports – Accrual report.
  • POD retrievals on request – accessing a number of platforms to retrieve PODs from carriers to assist with stakeholders enquiries.
  • Logistics Support: Assist in coordinating and facilitating logistics operations, including inventory management, transportation coordination.
  • Administrative Duties: Handle general administrative tasks such as data entry, filing, maintaining records, and assisting with documentation related to logistics operations.
  • Communication and Coordination: Collaborate closely with internal teams, including warehouse staff, procurement, and finance departments, to ensure seamless logistics processes.
  • Problem Solving: Identify and resolve logistical issues promptly, escalating complex problems to the appropriate authorities when necessary.
  • Compliance and Quality Assurance: Uphold compliance standards and quality assurance protocols, ensuring adherence to company policies and procedures.
What We\'re Looking For
  • At least 2–3 years of experience in logistics, warehouse admin, or supply chain support roles
  • Background in FMCG, food manufacturing, or high-volume product environments highly preferred
  • Exposure to AU or US logistics processes and invoicing is a strong advantage
  • Advanced proficiency in Microsoft Excel is a must (pivot tables, formulas, data tracking)
  • Familiarity with MS Office and logistics/ERP platforms
  • Excellent attention to detail, time management, and organisation
  • Strong written and verbal communication skills to coordinate across departments
  • Basic understanding of ISO, HACCP, and internal safety standards
  • Ability to work both independently and collaboratively in a team-based environment
Seniority level
  • Entry level
Employment type
  • Full-time
Job function
  • Other
Industries
  • IT Services and IT Consulting

#J-18808-Ljbffr

  • Assistant Logistics Manager

    2 weeks ago

    Mandaluyong City, National Capital Region, Philippines Philex Mining Corporation Full time ₱900,000 - ₱1,200,000 per year

    The Assistant Logistics Manager plans and directs the Logistics Operations; Plan, direct or coordinate purchasing, warehousing, distribution, forecasting, customer service, or planning services. Manage logistics personnel and logistics systems and direct daily operations.Minimum Qualifications:Preferably Masters of Customs Administration or Business...

  • Logistic Administrator

    4 days ago

    Quezon City, National Capital Region, Philippines Lewis Personnel Management Full time ₱600,000 - ₱800,000 per year

    About the RoleWe are seeking a highly organized and proactive Logistics Administrator to join our team. This role supports a wide range of functions including administrative, HR-related tasks, document control, clinical research support, training coordination, logistics, and safety compliance.You will ensure the smooth day-to-day operations of the office and...

  • Logistics Associate

    18 hours ago

    Mandaluyong City, National Capital Region, Philippines Enabled Full time ₱250,000 - ₱500,000 per year

    MandaluyongOperationsFull timeJOB SUMMARY: We are looking for a Logistics Associate (Admin) to support our Logistics Officer with various administrative and operational tasks. This role is ideal for someone who is highly organized, detail-oriented, and proficient in Microsoft Office. The ideal candidate will help ensure that all logistics documentation,...

  • Admin and Logistic Assistant

    2 weeks ago

    Mandaluyong City, National Capital Region, Philippines Radenta Technologies, Inc. Full time ₱70,000 - ₱120,000 per year

    About RadentaRadenta Technologies is a leading provider of innovative IT solutions in the Philippines. We are committed to delivering cutting-edge technology and services that empower our clients to achieve their business goals. At Radenta, we believe that our people are our greatest asset. We are dedicated to fostering a workplace culture that is...

  • Administrative Assistant

    4 days ago

    Mandaluyong City, National Capital Region, Philippines Emapta Full time ₱900,000 - ₱1,200,000 per year

    Support seamless operations in a fast-paced supply chain industryIn logistics and supply chain, every link keeps industries connected. This role places you in the driver's seat of coordination-ensuring fleets, data, and processes run on schedule. It's your chance to fuel global operations while building a career that keeps both your ambitions and personal...

  • Logistics Assistant

    19 hours ago

    Quezon City, National Capital Region, Philippines Prime Technology Specialist Incorporated Full time ₱150,000 - ₱250,000 per year

    Duties and Responsibilities:Responsible for the daily delivery tasks of the Logistics DepartmentCollects cheques upon delivery picks up used passes from merchants and retrieves documents revalidations from LepantoDeliver corporate and consumer replacement ordersPerforms onsite segregation of vouchers and distributes them to clientsAssists in the...

  • Logistic Coordinator

    2 weeks ago

    Mandaluyong City, National Capital Region, Philippines Quanta Paper Corporation Full time ₱30,000 - ₱50,000 per year

    Coordinate and schedule deliveries, pickups, and shipments.Prepare and review shipping documents, invoices, and delivery schedules.Monitor inventory levels, stock movements, and ensure proper documentation.Track and resolve delivery issues, discrepancies, or delays.Communicate with suppliers, transport partners, and internal teams for updates and problem...

  • Logistics Specialist

    4 weeks ago

    Mandaluyong City, National Capital Region, Philippines Belo Medical Group, Inc. Full time

    Join to apply for the Logistics Specialist - Project Based role at Belo Medical Group, Inc.Job Summary: Provides logistics support and other general administration duties i.e. outgoing delivery, monitoring, control and documentation of inventory movements of assigned product line or non-inventory items i.e. receipt, issuances, transfer and return...

  • HR Intern PAID

    1 week ago

    Mandaluyong City, National Capital Region, Philippines Filoil Logistics Corporation Full time ₱200,000 - ₱250,000 per year

    HR Intern (2 Vacancies – Paid Internship)Department: Human Resources and AdminCompany: Filoil Logistics CorporationLocation: Mandaluyong City / Full-OnsiteEmployment Type: Internship (On-the-Job Training)About Filoil Logistics CorporationFiloil Logistics Corporation is one of the country's leading providers of petroleum logistics and energy distribution...

  • Admin and Logistics Associate

    2 weeks ago

    Mandaluyong City, National Capital Region, Philippines Guevent Investments Development Corporation Full time ₱400,000 - ₱600,000 per year

    Join the premier auction house in the Philippines Salcedo Auctions is looking for a reliable, organized, and proactive Admin and Logistics Assistant to help ensure the smooth flow of day-to-day operations, particularly in support of our exhibitions and auctions.Key ResponsibilitiesAdministrative SupportCoordinate with the Marketing Team for purchasing...