Senior Administrative Support Specialist

1 week ago

Dasmariñas, Calabarzon, Philippines beBeeAdministrative Full time ₱540,000 - ₱830,000

We are seeking a skilled and organized individual to fill the role of Executive Administrative Assistant.

The ideal candidate will have 4+ years of experience in an administrative or executive assistant position and possess strong project management skills, proficiency in Google Workspace, and excellent written and verbal communication skills in English.

Key Responsibilities
  • Prepare client proposals and engagements aligned with brand guidelines.
  • Manage directors' calendars, schedule meetings, prioritize tasks, and allocate time effectively.
  • Organize travel arrangements, draft emails, reports, contracts, and client communications.
  • Conduct online research and data collection for client projects.
  • Set up and manage client projects in Asana, track tasks, and deadlines.
  • Generate client progress reports and draft invoices.
  • Assist in preparing internal company procedures.
  • Utilize HubSpot for CRM management, contact tracking, and LinkedIn outreach.
  • Create visually appealing documents using Canva.
  • Assist with marketing automation tools and email/message campaigns.
  • Maintain and organize company files within Google Workspace.
  • Implement new marketing tech tools to improve efficiency and workflow.

Requirements

  • 4+ years experience in an administrative or executive assistant role.
  • Project management experience with Asana preferred.
  • CRM experience with Hubspot preferred.
  • Google Workspace competence.
  • Canva skills for content creation.
  • Marketing tech tools knowledge.
  • Strong written and verbal communication skills in English.
  • Ability to work independently and manage remote tasks.
  • Attention to detail, organization, and project management skills.

This is a fantastic opportunity for an experienced professional to join our team and take their career to the next level.

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