Senior Administrative Support

7 days ago

Dasmariñas, Calabarzon, Philippines beBeeoperations Full time ₱4,000 - ₱6,000
Job Description

We are seeking a highly skilled Operations Coordinator to join our team.

The successful candidate will be responsible for managing day-to-day operations and project timelines, as well as supporting events, partnerships, and communications.

About the Role
  1. Manage inboxes with smart triage and clear communication.
  2. Own calendar scheduling and coordinate internal and external meetings.
  3. Book travel and accommodation with foresight and efficiency.
  4. Take accurate meeting minutes and ensure follow-through on action points.
  5. Maintain CRMs (e.g., Monday.com, HubSpot, Salesforce) with accuracy.
  6. Organise and maintain shared drives and filing systems.
  7. Compile and manage guest lists, RSVPs, and event reminders.
  8. Support with post-event surveys, reporting, and webinar content organisation.
  9. Handle member and partner onboarding, communications, and database updates.
  10. Manage general queries with professionalism and track RSVPs for activations.
  11. Compile year-end partner performance reports and presentation materials.
  12. Build and manage project trackers, timelines, and checklists.
  13. Coordinate with stakeholders to gather inputs and updates across projects.
Required Skills and Qualifications
  • 3-5 years of proven experience as an Operations Specialist, Chief of Staff, or Executive Assistant at mid–senior level.
  • Strong organisational and project management skills.
  • Proficiency with productivity tools (Google Workspace, MS Office, Slack, Zoom).
  • Excellent reporting and presentation-building skills.
  • Familiarity with advertising, media, or tech industries is a bonus.
  • Meticulous attention to detail and ability to anticipate needs.
  • Strong communication skills, both written and verbal.
  • Discretion in handling sensitive information.
  • Ability to prioritise, stay resourceful, and perform under pressure.
  • Relationship-driven, collaborative, and solutions-focused approach.
Benefits

This role offers both challenge and reward, allowing you to play a pivotal role behind a CEO leading one of the most dynamic areas of the media industry.

You will have the opportunity to work with a talented team, develop your skills, and make a real impact.

We are committed to providing a supportive and inclusive work environment that allows our employees to thrive.

Others

For more information about this exciting opportunity, please contact us. We look forward to hearing from you.

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