High-Performance Administrative Support Specialist

7 days ago

Dasmariñas, Calabarzon, Philippines beBeeAdministrative Full time $9,600 - $14,400

Job Title: High-Performance Administrative Support Specialist

About the Role:

We are seeking a highly skilled and organized administrative professional to join our team as a High-Performance Administrative Support Specialist.

Key Responsibilities:
  • Calendar Management
    • Ensure seamless calendar management for senior executives, preventing conflicts and overlapping appointments.
    • Schedule client consultations during preferred time blocks.
    • Implement and maintain a color-coded calendar system for clear visibility of different types of commitments.
    • Keep the calendar fully updated daily, allowing executives to quickly review the next day's schedule without relying on their inbox.
  • Email Management
    • Oversee and organize multiple inboxes, ensuring all emails are reviewed, prioritized, and actioned.
    • Respond to emails directly as the assistant, maintaining professionalism and consistency in communication.
    • Utilize advanced tools to draft responses aligned with brand voice, tone, and communication standards.
    • Handle actionable items promptly, including sharing booking links, confirming appointments, and flagging priority matters.
  • Content and Social Media Support
    • Monitor and engage with comments and direct messages across business social media accounts.
    • Provide light content support, including basic content creation and posting.
    • Maintain consistency with brand messaging and tone across all digital platforms.
  • Task and Project Coordination
    • File & Document Management
      • Organize desktop files and ensure proper digital filing systems are maintained.
      • Upload missing documents to cloud storage for secure access.
      • Lead an initial desktop cleanup project, followed by routine file organization and upkeep.
    • AI (Custom GPT) Support
      • Support the development and refinement of custom GPTs.
      • Categorize and streamline existing GPT chat threads into well-labeled folders.
      • Demonstrate a forward-thinking mindset, adapting to evolving AI tools.
    • Canva Management
      • Manage design templates, cover photos, and marketing collateral within Canva.
      • Organize existing projects for streamlined access and usability.
      • Update and refine brand kits for consistency across all brands.
    • Photo & Media Organization
      • Curate and organize extensive camera rolls across devices.
      • Sort and categorize media into personal and professional collections.
    • Personal Administrative Support
      • Travel Planning
        • Arrange travel logistics, including flights, accommodations, and transportation.
        • Provide organized itineraries with all relevant details.
      • Client Gifting & Referrals
        • Coordinate client gifting initiatives, including thank-you packages and referral gifts.
        • Manage address lists, source packaging, and ensure timely fulfillment.
      • SOP & Workflow Development
        • Assist in drafting and implementing Standard Operating Procedures (SOPs) and workflows.
        • Ensure documentation reflects brand standards, policies, and communication style.
      About Us:

We are a dynamic recruiting firm focused on creating fair opportunities in the business world. Our team is dedicated to helping US businesses find skilled remote workers and connect them with good employers.

Perks:
  • 13th Month Bonus
  • Permanent work-from-home setup
  • Health insurance
  • Dental insurance
  • Mental health insurance
  • Competitive starting salary
  • Growth opportunity
  • Performance-based raises
  • Prizes and bonuses

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