High-Level Administrative Support Specialist
7 days ago
A dynamic and ambitious professional is sought to provide top-notch administrative support to physicians and senior management.
This role is perfect for a proactive, detail-driven individual who thrives on precision, takes ownership of outcomes, and delivers exceptional service in fast-paced, high-stakes environments.
Key Responsibilities:- Calendar Management — coordinate multiple calendars, resolve conflicts, and ensure accuracy.
- Travel Arrangements — manage end-to-end bookings, itineraries, and contingency plans.
- Presentation Preparation — prepare and review high-quality presentations — ensure branding, clarity, and accuracy in PowerPoint decks.
- Correspondence Drafting — draft professional correspondence — write letters and communication for physicians with a polished, professional tone.
- Database Management — maintain databases — update and manage key records with 100% accuracy.
- Interdepartmental Coordination — coordinate across departments — ensure smooth information flow between the Director of Operations, Assistant Director, and physicians.
- Scheduling Support — handle phone-based scheduling — act as liaison when email scheduling is restricted.
- Confidentiality — protect confidentiality — manage sensitive medical and operational information with discretion.
- Special Projects — support special projects — provide high-quality deliverables under tight deadlines.
- Minimum 4 years in executive or administrative support, preferably in healthcare or physician-facing roles.
- Proven success managing complex scheduling across multiple executives.
- Expertise in PowerPoint, Excel, email management, and database administration.
- C1-level English proficiency (spoken and written).
- Ability to work 100% aligned to PST hours.
- Strong attention to detail and accuracy in all deliverables.
- Demonstrated professionalism in handling confidential and sensitive information.
Join our organization and take advantage of this exceptional opportunity to grow your career in an exciting and challenging environment.
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