Administrative Support Specialist

1 day ago

Calamba, Calabarzon, Philippines beBeeOperations Full time $60,000 - $80,000
Job Title: Business Operations Coordinator

Industry: Construction Location: Remote Employment Type: Full-Time

Job Description

We are seeking a highly organized and detail-oriented professional to support our leadership team in the construction industry. This role requires a proactive individual who thrives in a fast-paced environment and can manage administrative tasks while leveraging data to drive efficiency and decision-making.

You will be responsible for managing communications, organizing schedules, handling reporting tasks, and supporting client relationship management. Your expertise in Excel will be crucial for data analysis, reporting, and workflow optimization.

Key Responsibilities
  • Manage executive calendars, schedule meetings, and coordinate travel arrangements
  • Handle email correspondence via Outlook and ensure timely follow-ups
  • Create and maintain Excel reports using advanced functions (VLOOKUP, PivotTables, etc.)
  • Support CRM activities using Pipedrive (training provided)
  • Conduct lead generation and data enrichment using Seamless.ai
  • Assist with order processing and inventory tracking via SellerCloud
  • Prepare presentations, reports, and documentation for internal and client use
  • Liaise with clients, vendors, and internal teams to ensure smooth operations
  • Maintain confidentiality and professionalism in all communications
Qualifications Required Skills & Experience
  • Excellent written and verbal communication skills
  • Proficiency in Microsoft Outlook for email and calendar management
  • Advanced Microsoft Excel skills (VLOOKUP is essential; PivotTables preferred)
  • Strong organizational and multitasking abilities
  • Attention to detail and problem-solving mindset
  • Ability to work independently and manage time effectively
Tools & Platforms
  • Excel - VLOOKUP required, PivotTables helpful
  • Outlook - For email and scheduling
  • Pipedrive - Training provided
  • Seamless.ai - For lead generation
  • SellerCloud - For order and inventory management
Education & Experience
  • Bachelor's degree preferred (Business Administration, Construction Management, or related field)
  • 2+ years of experience in an executive assistant or administrative role
  • Experience in the construction industry is a strong plus

  • Administrative Support Specialist

    1 day ago

    Calamba, Calabarzon, Philippines beBeeAdministrative Full time $7,000 - $7,800

    Administrative Support SpecialistThe ideal candidate will be responsible for preparing professional quotes, maintaining administrative workflows, and providing light secretary support in a remote environment.Key responsibilities include:Create and manage quotes for construction projects based on client requirements.Coordinate with contractors, suppliers, and...

  • Administrative Support Specialist

    1 day ago

    Calamba, Calabarzon, Philippines beBeeAdministrative Full time ₱53,000 - ₱185,500

    Job Title:Administrative Support SpecialistWe are seeking an organized and detail-oriented individual to provide administrative support to our executives. As a key member of our team, you will be responsible for ensuring the smooth operation of our business.Key Responsibilities:Create and send statements or invoices, track payments, and record company...

  • Administrative Support Professional

    1 day ago

    Calamba, Calabarzon, Philippines beBeeAdministrative Full time $50,000 - $70,000

    Job SummaryWe are seeking an Administrative Support Specialist to provide comprehensive support to our real estate teams. This role is ideal for individuals who thrive in a remote work environment and are skilled in administrative tasks, client support, and data management.The successful candidate will be responsible for managing emails, calendars, CRM...

  • Senior Administrative Support Specialist

    1 day ago

    Calamba, Calabarzon, Philippines beBeeExecutive Full time ₱5,000 - ₱8,000

    Support Specialist - Executive AideThis role involves providing high-level administrative support to partners, focusing on assisting senior executives.The ideal candidate will excel in a fast-paced environment and bring a proactive approach to ensure efficient operations. They will be responsible for managing executive calendars, scheduling appointments,...

  • Administrative Support Specialist

    1 day ago

    Calamba, Calabarzon, Philippines beBeeBookkeeper Full time ₱7,200 - ₱7,800

    Administrative Support RoleWe are seeking a highly organized and detail-oriented individual to fill an administrative support role. In this position, you will provide critical assistance to management and field staff, ensuring the smooth operation of our office.

  • Administrative Support Specialist

    1 day ago

    Calamba, Calabarzon, Philippines beBeeAdministrative Full time $35,000 - $55,000

    Administrative Support RoleWe are seeking a detail-oriented and organized professional to provide administrative support to our leadership teams.The ideal candidate should possess excellent communication skills, be highly organized and reliable, have a strong work ethic, and be attentive to detail. Prior administrative experience is recommended but not...

  • Administrative Support Specialist

    12 hours ago

    Calamba, Calabarzon, Philippines beBeeSupport Full time ₱600,000 - ₱800,000

    Job OverviewThe role of a legal support specialist requires exceptional organizational and communication skills. As a key member of our team, you will provide administrative support to attorneys in a Criminal Defense and Litigation practice.ResponsibilitiesContact clients before court appearances to gather updates and reminders.Act as the primary point of...

  • Administrative Support Specialist

    1 day ago

    Calamba, Calabarzon, Philippines beBeeAdministrative Full time ₱6,200,000 - ₱8,200,000

    Job OverviewA Legal Assistant plays a pivotal role in supporting the legal team by handling administrative and operational tasks. The ideal candidate will provide essential support in managing internal records, scheduling, and client conflict resolution.Key ResponsibilitiesPerform operations support tasks including administrative assistance, task...

  • Administrative Support Specialist

    1 day ago

    Calamba, Calabarzon, Philippines beBeeExpert Full time ₱250,000 - ₱350,000

    Job Title: Administrative Assistant with EMR ExpertiseOur organization is seeking a detail-oriented and organized Administrative Assistant with experience in Electronic Medical Records (EMR) systems. This role involves managing administrative tasks in a healthcare setting, ensuring accurate patient records, and supporting the medical team.The ideal candidate...

  • Administrative Support Professional

    1 day ago

    Calamba, Calabarzon, Philippines beBeeAdministrative Full time ₱324,000 - ₱396,000

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Specialist to support our US-based insurance company.Key ResponsibilitiesGaining a deep understanding of our business and strategy.Managing business communications with internal and external stakeholders.Processing insurance-related tasks efficiently.Coordinating events and...