Executive Support Specialist

6 days ago

Cabuyao, Calabarzon, Philippines beBeeAdministrative Full time ₱50,000 - ₱70,000

As a highly skilled administrative professional, you will play a vital role in ensuring seamless operations and alignment with company priorities.

Key Responsibilities:
  1. Support Services
  • Manage calendars, schedules, and travel arrangements for executives.
  • Prepare meeting agendas, minutes, and follow-up action items.
  • Serve as the primary point of contact for the executive team.
  • Lead and host meetings or conferences as required.
Coordination and Management
  • Organize and maintain electronic and physical files.
  • Draft and proofread correspondence, presentations, and reports.
  • Manage expense reporting and budget tracking.
  • Handle ad hoc tasks to support business operations.
Project Oversight
  • Oversee special projects and initiatives from start to finish.
  • Track project timelines, milestones, and deliverables.
Communication and Liaison
  • Act as a liaison between executives and internal/external stakeholders.
  • Prioritize and screen incoming communication, responding on behalf of executives when appropriate.
Confidentiality and Discretion
  • Handle sensitive information with utmost confidentiality.
  • Ensure compliance with policies and legal requirements.
Qualifications:
  • 5+ years of experience in administrative roles, preferably in a fast-paced environment.
  • Bachelor's degree in Business Administration, Communications, or related fields preferred.
  • Experience with project management.
Skills and Competencies:
  • Advanced proficiency in MS Office Suite and collaboration tools.
  • Excellent time management and multitasking abilities.
  • Strong verbal and written communication skills.
  • Problem-solving and critical thinking capabilities.

The successful candidate will enjoy a dynamic work environment that values discretion, adaptability, proactivity, and organization. The hiring process involves a technical assessment, HR interview, pre-employment assessments, technical interview, and onboarding.

Benefits include HMO reimbursement, life insurance, dental and vision reimbursement, PTO credits, training development courses, and US holiday pay.

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