Executive Support Specialist

1 day ago

Cabuyao, Calabarzon, Philippines beBeeAdministrative Full time $5,000 - $8,000

We are seeking a highly skilled Executive Assistant to provide exceptional administrative support to our clients. This 100% remote role requires a professional with excellent organizational skills, attention to detail, and the ability to work independently.

Job Description

The ideal candidate will have a minimum of 5 years of experience as an Executive Assistant, with a proven track record of supporting C-level executives or senior leadership in the construction industry. They will possess excellent written and spoken English communication skills, as well as high-level proficiency with Google Workspace, Microsoft Office, Zoom, Slack, and project management platforms like Trello, Asana, or ClickUp.

The Executive Assistant will be responsible for managing executive calendars, booking meetings, events, and reminders; prioritizing and organizing inboxes, responding to emails, and managing communication flow; preparing reports, meeting notes, and presentations as needed; coordinating internal and external meetings and in-person logistics; handling travel planning, itinerary creation, and expense tracking; and maintaining confidentiality and a polished, professional presence in every interaction.

Key Responsibilities
  • Manage executive calendars and book meetings, events, and reminders like clockwork.
  • Prioritize and organize inboxes, respond to emails, and manage communication flow.
  • Prepare reports, meeting notes, or presentations as needed.
  • Coordinate internal and external meetings (Zoom/Google Meet) and in-person logistics when required.
  • Handle travel planning, itinerary creation, and expense tracking.
  • Track project progress, follow up on deadlines, and assist in team communications.
Benefits
  • Be part of a growing team that supports top-tier brands in the skilled trades.
  • Receive dedicated training and support from our team and the client.
  • Unlock long-term growth opportunities and stability based on your performance.
Requirements
  • Minimum 5 years of experience as an Executive Assistant.
  • Construction industry experience is required.
  • Proven track record supporting C-level executives or senior leadership.
  • Excellent written and spoken English communication.
  • High-level proficiency with Google Workspace, Microsoft Office, Zoom, Slack, and project management platforms like Trello, Asana, or ClickUp.

We are an Equal Opportunity Employer and welcome applicants from diverse backgrounds. We offer a competitive hourly rate, flexible schedule, and opportunities for advancement with long-term clients. If you are a motivated and organized individual with excellent communication skills, please apply today

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