Executive Support Specialist

2 days ago

Cabuyao, Calabarzon, Philippines beBeeAdministrative Full time $70,000 - $95,000
Job Title: Executive Support Professional

About the Role

This is an exciting opportunity to support US client operations in a fast-paced agency environment. The ideal candidate will be proactive, self-motivated and possess excellent communication skills.


Key Responsibilities
  • Maintain detailed calendars, project timelines and task tracking within Notion to organize shoots, post-production timelines and deliverables.
  • Draft follow-up emails, coordinate appointments and prepare polished client-facing materials aligned with brand standards.
  • Keep communications and files organized; tag leads in CRM, archive creative assets and ensure timely responses across platforms.
  • Assist with preparing client proposals, internal reports, production checklists and delivery folders with accurate formatting and attention to detail.
  • Help coordinate real estate media shoots, delivery timelines and internal resource scheduling; liaise with photographers, editors and clients as needed.

Qualifications & Experience
  • Creative/Media Industry Background: Minimum 5+ years supporting executives in fast-paced creative or service-based businesses; experience with real estate media or production workflows strongly preferred.
  • Proactive, Self-Starter: Must take initiative, work independently and offer solutions before being asked.
  • Strong Communication Skills: Excellent written and verbal communication; comfortable drafting professional correspondence and interacting with clients as needed.
  • Notion & Tech Proficiency: High proficiency in Notion required. Familiarity with project management tools, G Suite, Dropbox and CRM; able to manage digital files, assets and workflows.
  • Detail-Oriented & Deadline Driven: Demonstrated ability to prioritize, meet timelines and manage logistics without constant oversight.
  • Client & Team-Oriented Mindset: Committed to supporting internal team performance and client satisfaction by anticipating needs and acting as an integrator across multiple operational areas.

Benefits

This role offers a unique opportunity for personal and professional growth in a dynamic and supportive environment.


Seniority level
  • Associate

Employment type
  • Full-time

Job function
  • Administrative

Industries
  • Advertising Services and Marketing Services

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