Senior Operations Coordinator

2 days ago

San Juan, National Capital Region, Philippines beBeeProject Full time ₱960,000 - ₱1,140,000
Project Manager

This is an exciting opportunity to join a growing team as a project manager. As a key member of our operations team, you will play a critical role in ensuring the smooth execution of projects from start to finish.

Key Responsibilities:

  • Meetings and Dossiers: Take accurate meeting notes and prepare comprehensive dossiers/one-pagers for key internal or client meetings.

  • Daily Agendas: Manage daily agendas by sending top-of-day emails, preparing for meetings, and setting task reminders.

  • Project Planning: Organize and maintain project plans in ClickUp, including tagging stakeholders, requesting missing information, prioritizing tasks, and ensuring timely execution.

  • Task Management: Input and assign tasks in ClickUp after client calls, ensuring all tasks are properly assigned and deadlines are realistic.

  • Communication: Communicate daily with account strategists or owners to review task status and adjust timelines as needed.

  • Progress Tracking: Track backend project progress across all clients, with deeper involvement in select accounts to ensure smooth handoffs and deliverables.

  • Reporting: Prepare weekly reports and enter data into internal project boards.

  • Cross-Functional Coordination: Coordinate with creative/copy teams as needed, including helping to update templates or create simple workflows for clients.

  • Action Items: Capture action items, assign them in PM tool, and ensure completion.

  • Scheduling: Assist with scheduling internal or client-related meetings as needed.

  • Ad-Hoc Tasks: Support ad-hoc tasks such as light copy drafting (following templates/style guides), data exports, dashboard updates, and vendor coordination.

Requirements:

  • 4+ years of project management or operations experience, preferably in an agency setting.

  • Demonstrated history of strong organization, attention to detail, and follow-through.

  • 2+ years using ClickUp (or similar PM tool) for project management.

  • Demonstrated ability to manage multiple work streams from start to finish, including cross-functional coordination.

  • Strong task-focused mindset with ability to self-manage and anticipate needs.

  • Comfort with AI tools (e.g., ChatGPT) for drafting, research, or workflow automation.

  • 2+ years of Excel/Google Sheets experience (basic–intermediate).

  • Ability to work US hours.

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