Virtual Business Operations Coordinator

2 days ago

Calamba, Calabarzon, Philippines beBeeAdministrative Full time A$14,400 - A$18,000
Remote Administrative Assistant

This role offers a unique opportunity to work as an independent contractor, providing administrative support to professionals in Australian accounting firms.

We are seeking a highly organized and proactive individual with excellent attention to detail and the ability to work autonomously. The ideal candidate will have experience supporting professionals in Australian accounting firms and familiarity with handling secretarial tasks, managing client communications, and using relevant tools and platforms.

Key Responsibilities:
  • Calendar Management: Manage calendars, book appointments, and coordinate meetings across multiple time zones.
  • Client Liaison: Liaise with clients and legal professionals for entity set-up, trust deed execution, and related documentation.
  • Secretarial Support: Handle ASIC-related secretarial work including Form 484, Form 362, company renewals, and changes to corporate records.
  • Email Management: Monitor and respond to emails on behalf of team members, ensuring timely and professional communication.
  • Database Management: Maintain and update internal databases and document registers.
  • Document Preparation: Prepare, review, and format documents and correspondence with high accuracy.
  • Admin Support: Provide admin support to team members across different departments.
  • E-Marketing Support: Assist with basic e-marketing and social media scheduling or content coordination.
Required Skills and Qualifications:
  • Organizational Skills: Strong attention to detail and organizational skills.
  • Maturity and Discretion: A high level of maturity and discretion in handling sensitive information.
  • e-Marketing Experience: Prior experience or exposure to e-marketing or social media coordination is desirable.
  • Communication Skills: Excellent verbal and written English communication skills.
  • Time Management: Proven ability to manage calendars and appointments independently.
  • Self-Motivation: Self-motivated with the ability to work remotely and manage time effectively.
  • Technical Skills: Proficiency in Microsoft Office Suite, Google Workspace etc.
Benefits:
  • Flexible Working Environment: A flexible remote working environment with Australian-based hours.
  • Dynamic Team: Opportunity to work with a supportive and dynamic team while reporting directly to the Principle Partner and Compliance coordinator.
  • Professional Development: Long-term potential for growth and development in a professional services setting.

This is a remote role that requires strong organizational skills, technical expertise, and effective communication. If you are a self-starter with a passion for delivering exceptional service remotely, we encourage you to apply.

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