Senior Administrative Coordinator

3 days ago

Cagayan de Oro, Northern Mindanao, Philippines beBeeExecutive Full time ₱10,000 - ₱12,000
Personal Executive Assistant Position

This is a high-impact role that requires a skilled and organized individual to support two principals in their professional and personal affairs.

The ideal candidate will be an independent problem solver, comfortable navigating ambiguity and juggling priorities with a calm, confident, and proactive approach.

You will play a key role in keeping operations running smoothly by managing schedules, coordinating household vendors, preparing concise updates, and anticipating needs before they arise.

This position is designed for someone who thrives in fast-moving environments and is tech-savvy with tools like ChatGPT, Notion, and Google/Microsoft Suites.

Key Responsibilities:

  • Manage complex calendars, appointments, and meeting logistics (both personal and professional).

  • Track and drive completion of key tasks and projects with minimal follow-up.

  • Prepare briefings, updates, and summaries in a clear, structured format.

  • Conduct vendor/product/travel research with thoroughness and attention to detail.

  • Handle expense reports, budget tracking, and simple spreadsheet management.

  • Coordinate household vendors and service providers (housekeeping, landscaping, pool, IT, etc.).

  • Troubleshoot basic tech issues across Mac/PC/iOS platforms.

  • Ensure consistent support even while principals are traveling—managing time zones, communications, and light coordination as needed.

Requirements:

  • Minimum 3 years of experience as an Executive or Personal Assistant, ideally in a remote or fast-paced setup.

  • Excellent written and verbal communication; Spanish or additional languages are a strong plus.

  • Highly organized, detail-oriented, and capable of managing multiple workstreams simultaneously.

  • Proficient with Microsoft Office 365, Google Workspace, and modern productivity tools (e.g., Notion, ChatGPT).

  • Strong numeracy, research, and summarization skills.

  • High-speed internet and a professional remote setup.

  • Flexible with time zones, with occasional availability to align with Eastern Time (Miami).

  • Ability to pass a background check.

  • Willingness to occasionally travel or collaborate in-person, if required.

As a Personal Executive Assistant, you will have the opportunity to work closely with two principals, supporting their professional and personal goals. This is a unique chance to demonstrate your skills and contribute to the success of our team.

We offer a competitive compensation package, comprehensive benefits, and opportunities for growth and development. If you are a motivated and organized individual looking for a challenging and rewarding role, please apply.

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