Senior Operations Coordinator

1 day ago

Cagayan de Oro, Northern Mindanao, Philippines beBeeAdministrative Full time $55,000 - $70,000

Job Title: Operations Administrator

Job Description

The ideal candidate will serve as a key liaison between leadership, staff, and external contacts, coordinating across departments to ensure smooth execution of executive initiatives.

  • Serve as the primary point of contact for executive support, ensuring seamless communication and task management.
  • Manage park permitting processes across multiple service locations, oversee contracts with universities for occupational therapy student placements, coordinate internship and volunteer programs, and assist with Group Assistant hiring.
  • Input and maintain program data in the EMR system for accurate billing and service delivery, process and distribute superbills, and monitor project deadlines via ClickUp and Google Workspace.
Required Skills and Qualifications

Proven experience as an Executive Assistant, Chief of Staff, or senior administrative support role is required. Exceptional organizational and time-management skills are necessary, along with strong written and verbal communication, ability to work independently, take ownership of tasks, and proactively problem-solve.

Proficiency in using and managing multiple platforms, including ClickUp, Trello, Google Workspace (Docs, Sheets, Drive, Forms), EMR systems (Therabyte), Acuity Scheduling, Zoom, Google Meet, LastPass, Loom, and Squarespace is essential.

  • High level of accuracy and attention to detail, especially in compliance-related and data-entry tasks.
  • Experience with multi-state practices or organizations experiencing rapid growth is a plus.
Benefits

Competitive salary commensurate with experience.

Opportunities for professional development and growth.

Work in a dynamic and supportive team environment.

Make a meaningful impact by helping to build and strengthen families.


"Serving Families Through Exceptional Administrative Support"

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