Senior Administrative Support Specialist

1 day ago


Pasay, National Capital Region, Philippines beBeeAdministrative Full time ₱282,240 - ₱507,600
Job Title: Senior Administrative Support Specialist

We are seeking a highly organized and proactive professional to support client relationships, operational efficiency, and strategic execution.

The ideal candidate will assist with back-office operations while serving as the main point of contact for client needs.

  • Manage and update CRM systems and other databases—ensure accurate donation records, contact information, and community data to enable reliable reporting, insights, and outreach efforts.
  • Update websites with event details, registration links, calendars, and graphics.
  • Assist with drafting and distributing weekly community emails or announcements to promote classes, events, or initiatives.
Requirements
  • Must have at least a year of experience as an Executive Assistant, Virtual Assistant, or similar role.
  • Exceptional attention to detail, strong communication, proactive collaboration, and ability to operate both independently and as a team player while upholding company standards.
Preferred Qualifications
  • Salesforce (experience with Salesforce NPSP is a major plus)
  • Basic spreadsheet/Excel formulas and navigation (VLOOKUP, XLOOKUP, Pivot Tables)
  • Website management (e.g. SquareSpace, Ecwid, Wix)
Responsibilities
  • Proactive Project Coordination: Anticipate scheduled events and community needs by setting reminders, coordinating publishing timelines, and working with internal teams to ensure materials and client requests are delivered on time.
  • Ability to think outside the box and complete projects in a timely manner.
  • Must have excellent English communication skills.
  • Great logical and verbal reasoning skills.
  • Exceptionally detail-oriented.
  • Ability to work both independently and as part of a team.
Attributes
  • A great work ethic and interest in learning new concepts and growing with the job.
  • Must have their own work device (preferably a desktop or laptop) and a stable internet connection.

*Additional benefits include a total of five paid vacation days per year, 5% annual raise guaranteed, paid breaks, and healthcare benefits after 2 months of full-time work.

We value your contributions and look forward to your growth with our organization.



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