Senior Administrative Specialist

8 hours ago

Pasay, National Capital Region, Philippines beBeeAdministrative Full time ₱50,000 - ₱55,000
Job Title: Senior Administrative Specialist

The primary responsibility of this role is to provide exceptional support to senior-level executives by managing their schedules, coordinating travel arrangements, and handling administrative tasks.

Key Responsibilities:
  • Calendar Management: Organize and manage the executive's schedule, including setting up meetings, appointments, and events.
  • Inbox & Workflow Coordination: Maintain the executive's inbox and integrate task management via Trello or Asana to ensure timely follow-ups and execution.
  • Meeting Coordination: Schedule, prepare for, and attend meetings. This includes creating and distributing agendas, taking minutes, and following up on action items to ensure deadlines are met.
  • Travel Arrangements: Book and coordinate travel arrangements, including flights, accommodation, and ground transportation, for the executive and sometimes for visiting clients or partners.
  • Documentation and Reporting: Manage, organize, and maintain important documents, files, and records. You may also be responsible for compiling and formatting materials for presentations or reports.
  • Project Management: Track and manage internal initiatives and external advisory or nonprofit board projects—such as annual planning cycles and strategic performance updates.
  • Relationship Management: Build and maintain positive relationships with clients, partners, and key stakeholders.
  • Logistics & Event Coordination: Own checklists for executive meetings, internal meetings, off-site events, and special projects—including managing catering, materials, and scheduling needs.
  • LinkedIn & Research Support: Support executive positioning, business development, and thought leadership by curating content and industry connections around sustainability, executive leadership, and promotional product innovation. Monitor key accounts and industry events.

Required Qualifications and Skills:

  • Bachelor's degree in Business Administration, Communications, or a related field.
  • 1-3 years of proven experience as an Executive Assistant, Executive Assistant for a C-Suite level report, or other relevant administrative support experience.

Benefits include professional growth opportunities and a dynamic work environment that encourages collaboration and creativity.

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