Administrative Support Specialist

18 hours ago

Pasay, National Capital Region, Philippines beBeeExecutive Full time ₱350,000 - ₱500,000
Administrative Support Specialist

This is a remote position that involves providing administrative assistance to senior leadership in a fast-paced, project-driven organization.

The successful candidate will be responsible for managing calendars, scheduling meetings, and coordinating across multiple stakeholders. They will also draft, edit, and format high-quality documents, reports, and presentations using Microsoft Word and other Microsoft Office tools.

Maintaining organized filing systems for contracts, project documentation, and corporate records is essential in this role. The candidate must handle email and phone correspondence with professionalism and discretion, acting as a liaison between executives, clients, and internal teams.

In addition, they will track project timelines, milestones, and deliverables, assist in coordinating special initiatives, and ensure tasks are completed on time and to required standards. Conducting research and compiling data for reports, presentations, and executive decision-making is also an important part of this role.

Requirements
  • A minimum 2.5-5 years of proven experience as an Executive Assistant, Executive Administrative Assistant, or in a similar high-level administrative role; industry experience in construction management, engineering, or related fields preferred.
  • Advanced skills in Microsoft Word; working knowledge of other Microsoft Office applications including Excel, PowerPoint, Outlook, and SharePoint.
  • Exceptional ability to manage multiple priorities, maintain detailed records, and uphold deadlines in a fast-paced, project-driven environment.
  • Strong written and verbal communication abilities, with the tact and professionalism required for client-facing correspondence.
  • Self-motivated, resourceful, and able to work with minimal supervision while maintaining alignment with executive priorities.
  • Proven track record of handling sensitive information with integrity and adherence to corporate confidentiality standards.
Benefits
  • Competitive salary
  • Opportunity to shape the HR function of a rapidly growing organization
  • Work closely with a team of industry leaders who have successfully scaled organizations in the past
  • Career growth and development opportunities
Details
  • Seniority level: Mid-Senior level
  • Employment type: Full-time
  • Job function: Administrative
  • Industry: Construction

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