Senior Administrative Professional

20 hours ago

Pasay, National Capital Region, Philippines beBeeExecutive Full time $960 - $1,440
Administrative Support Specialist

This is a high-level administrative support role that requires exceptional organizational and communication skills. As an Administrative Support Specialist, you will play a vital part in ensuring seamless day-to-day operations.

The primary responsibility of this position is to manage calendars, prioritize tasks, and provide administrative support to senior leadership. You will be the key point of contact for executives, facilitating communication between teams and stakeholders.

Key Responsibilities:
  • Manage executive schedules, including scheduling, rescheduling, and prioritizing meetings.
  • Prepare meeting materials, such as agendas, presentations, and reports.
  • Conduct outreach and follow-ups with clients, partners, and collaborators.
  • Facilitate communication between executives and internal teams to ensure alignment and information flow.
  • Support executives in managing special projects, initiatives, and operational priorities.
  • Organize travel arrangements, including flights, accommodations, and itineraries.
  • Prepare expense reports and assist with budget tracking as needed.
  • Maintain confidentiality when handling sensitive business and client information.
  • Perform research, compile data, and provide insights to support decision-making.
  • Handle ad hoc administrative and operational tasks to support business goals.
Requirements:
  • Proven experience as an Administrative Assistant or in a similar support role; prior experience in marketing, e-commerce, or agency environments is a plus.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with project management or collaboration tools (e.g., Asana, Trello, Slack, Google Workspace).
  • Excellent written and verbal communication skills in English, with the ability to draft professional correspondence and represent executives effectively.
  • Strong organizational and time-management skills, with the ability to manage multiple priorities simultaneously.
  • High level of accuracy and thoroughness in handling tasks and documents.
  • Professionalism, integrity, and the ability to maintain strict confidentiality.

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