Chief Procurement Specialist

We are seeking a skilled and proactive Procurement Analyst to support our Inventory Planning and Procurement initiatives. This role reports directly to the Procurement Supervisor and takes ownership of day-to-day procurement operations, including purchasing, managing vendor relationships, tracking orders and data, handling contracts and payments, and generating reports to support cross-functional teams.

This is an exciting opportunity for a detail-oriented individual who can ensure timely and accurate placement of purchase orders, negotiate PO terms with vendors to reach acceptable agreements, monitor vendors' compliance with agreed ship dates, and track all orders and shipments to ensure correct and on-time delivery of goods.

The successful candidate will have experience in collaborating with other teams on the conduct of in-depth cross-functional projects which will have a direct impact on business outcomes.

• Order Management: Ensures timely and accurate placement of purchase orders.
• Negotiation: Negotiates PO terms with vendors to reach acceptable agreements.
• Compliance Monitoring: Monitors vendors' compliance with agreed ship dates.
• Tracking and Shipping: Tracks all orders and shipments to ensure correct and on-time delivery of goods.

• Data Analysis: Creates, manages, and audits large data sets in support of various Planning and Procurement functions.
• Supply Chain Support: Supports the Planning team in the execution of demand forecasting and supply planning.
• Vendor Partnerships: Partners closely with merchant teams in planning for New Product Introductions.
• Operations Collaboration: Collaborates with the Operations team in shipment scheduling and warehouse allocation.
• System Integration: Facilitates the transfer and implementation of data between various systems, databases, and spreadsheets.
• Process Optimization: Operates system-based processes and procedures for planning, order management, purchasing and supply chain.
• Automation and Documentation: Drives automation and documentation of planning functions and processes.

• Communication and Vendor Relations: Develops effective communication strategy and maintains good business relations with vendors.
• Purchasing Mailbox: Monitors the purchasing mailbox and serves as the point of contact for vendors on all PO concerns.
• Vendor Onboarding: Assists the merchandising team with vendor onboarding.
• Contract and Insurance Management: Maintains and keeps records of vendor contracts and insurance certificates.

• Payment Processing: Submits PO, commission, and/or sample payments that are due for approval.
• Payment Monitoring: Monitors payments to ensure vendors and agents are paid accurately and on time.
• Reconciliation: Maintains and reconciles records of payments and chargebacks.
• Banking Coordination: Coordinates vendor requests for new or changed bank account information to the accounting team for verification.

• Reporting and Presentations: Develops reports and presentations in a clear and actionable manner.
• Support and Analysis: Supports team and other functions through ad hoc analysis and projects.
• Skills Development: Adapts, develops, and expands skills as new and advanced tools and solutions are introduced.

We offer a competitive compensation and benefits package, including Government-mandated Benefits, 13th Month Pay, Paid Leaves, Internet Subsidy, Healthcare Coverage, Maternity Benefit, Paternity Benefit, and Bereavement Leave.

A Bachelor's Degree in Business Management, Supply Chain Management, Economics, or other related course with quantitative background is required. A minimum of one year relevant experience in procurement involving purchase orders, analyzing data sets in support of various Inventory Planning and Procurement initiatives preferably gained from a multinational environment is preferred.

The ideal candidate must attend occasional in-person meetings and have a fast, reliable internet connection with a minimum actual speed of 50MBPS.