Administrative Assistant

14 hours ago

Paranaque City, Calabarzon, Philippines beBeeSupport Full time ₱1,347,200 - ₱2,814,400
Job Overview

This role involves supporting a law office's daily operations by managing client communications, scheduling, document preparation, and billing processes. The assistant will play a key part in reducing operational bottlenecks and ensuring that client interactions are timely and professional.

Key Responsibilities
  • Email & Communication Management:
    • Manage multiple client-group emails, ensuring prompt and professional responses.
    • Use templated responses for frequently asked client questions and follow-ups.
  • Document & Calendar Management:
    • Draft legal and standard documents using available templates and legal document software.
    • Organize, monitor, and track court dates, hearings, and client consultations to avoid scheduling conflicts.
  • Client Relationship Support:
    • Maintain ongoing communication with clients through reminders and updates.
    • Ensure intake forms and legal worksheets are completed thoroughly and accurately.
  • Administrative Operations & Billing:
    • Oversee task management using Asana to monitor staff workflow and deadline adherence.
    • Assist in preparing and sending invoices and collection letters using MyCase billing software.
  • Special Projects & Personal Tasks:
    • Coordinate events and staff recognition activities (e.g., Paralegal Day, holiday celebrations).
    • Provide additional supportive tasks as needed for office operations.
Required Skills & Qualifications
  • Proven paralegal or legal assistant experience, especially in family law.
  • Experience managing multiple business email accounts and legal communications.
  • Strong calendar and schedule management skills for court and client appointments.
  • Familiarity with legal document drafting and form management using software tools.
  • Proficiency with project management platforms like Asana and billing software (e.g., MyCase).
  • Bilingual Spanish Speaker
Benefits & Work Setup
  • Remote position
  • Must have a reliable internet connection and a quiet workspace
  • Required to provide own computer with Intel Core i5 or something similar or higher operating system

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