Administrative Specialist

19 hours ago

Ayala Alabang, National Capital Region, Philippines beBeeOperations Full time ₱12,000 - ₱16,800
Key Roles and Responsibilities

A key business specialist is responsible for managing client interactions, coordinating with teams, and handling administrative tasks.

This role requires strong organizational skills, excellent communication skills, and the ability to work independently.

The ideal candidate will have experience in construction or trades industry administration, proficiency in accounting software (Xero experience preferred), and a proactive mindset to identify process improvement opportunities.

This position involves managing multiple projects and deadlines simultaneously, ensuring clear communication channels, and maintaining organized job documentation.

The successful candidate will have a strong understanding of Australian construction industry practices and terminology, as well as experience with data entry, invoice processing, and financial administration.

Key Responsibilities Include:
  • Manage client communications within 24 hours
  • Coordinate between office, field teams, and subcontractors
  • Handle comprehensive administrative tasks including data entry, invoice processing, and job documentation
  • Oversee compliance management including build pass, WHS documentation, and job documents
  • Utilize and optimize software systems for maximum efficiency and quality control processes
  • Assist with quoting and tendering processes, including supplier price checking and quote comparisons

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