Executive Support Specialist

7 days ago

Quezon City, National Capital Region, Philippines beBeeAdministrative Full time ₱1,500,000 - ₱2,100,000
Job Overview

This role entails providing high-level administrative support to multiple senior leaders within the Global Communications Team.

  • Manage complex calendars, schedule meetings across different time zones, resolve conflicts, and ensure optimal time utilization.
  • Coordinate end-to-end travel logistics including flights, visa, accommodations, ground transportation, and itineraries, ensuring alignment with organizational policies and executive preferences.
  • Prepare, submit, and track expense reports in a timely and accurate manner, ensuring compliance with corporate guidelines.
  • Provide coverage for other Administrative Assistants during absences or peak periods to ensure continuity of service and team collaboration.
Requirements
  • Minimum 4 years of relevant experience in an Executive or Administrative Assistant role supporting multiple senior leaders simultaneously.
  • Strong oral and written communication skills, with the ability to interact professionally with multiple senior executives.
  • Excellent organizational and time management skills, including planning, coordination, priority setting, and task follow-through.
  • Demonstrated ability to manage complex and sensitive work situations with sound judgment, discretion, and empathy.
  • Advanced proficiency in Microsoft Office Suite (PowerPoint, Excel, Word, OneNote).
  • Proficiency in Concur and global travel management tools.

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