Executive Support Specialist

4 hours ago


Makati City, National Capital Region, Philippines beBeeAdministrative Full time ₱600,000 - ₱800,000
Executive Support Specialist

This is an exciting opportunity to provide high-level administrative support to a senior executive. As an Executive Support Specialist, you will play a key role in ensuring the smooth operation of the office and contributing to the success of the team.

Key Responsibilities:
  • Manage the executive's schedule, including arranging appointments, meetings, and travel arrangements
  • Handle incoming emails and phone calls, responding to routine inquiries and directing complex matters to the executive
  • Prepare meeting agendas, gather necessary materials, and take detailed notes during meetings
  • Draft and proofread correspondence, presentations, and other documents
  • Coordinate travel logistics, including booking flights, hotels, and ground transportation
  • Organize and maintain filing systems, receipts for the executive and team
  • Anticipate the executive's needs and proactively provide solutions
Requirements:
  • Relevant experience as an Executive Assistant or related role
  • Strong organizational skills with the ability to prioritize and manage multiple tasks simultaneously
  • Excellent communication and interpersonal skills, with the ability to build rapport with people at all levels
  • Strong attention to detail and a proactive approach
  • Proficient in Google Suite and other scheduling tools
  • Ability to maintain confidentiality and discretion
Benefits:
  • Competitive salary and benefits package
  • Opportunities for growth and career development


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