Executive Support Specialist

2 days ago

Marikina City, National Capital Region, Philippines beBeeAdministrative Full time $11,000 - $15,000

Job Title: Executive Support Specialist

This role is responsible for delivering high-level administrative support to senior executives, handling a wide range of tasks including email management, calendar organization, and data analysis.

  • Manage calendars, schedule appointments, and organize meetings for senior leaders.
  • Handle email management: draft, respond, and organize communications.
  • Provide regular updates to senior executives on ongoing tasks and projects.
  • Assist with preparing reports, presentations, and materials.
  • Maintain accurate records and manage digital filing systems.
Collaboration and Marketing:
  • Collaborate with the marketing team on promotional campaigns, content creation, and social media management.
  • Assist with the creation of marketing materials and assets.
Additional Responsibilities:
  • Conduct research and compile information for special projects.
  • Act as a point of contact between senior executives and internal/external stakeholders.
  • Assist in ad-hoc tasks as required.
Requirements:
  • Experience as an Executive Assistant or similar role preferably with marketing background.
  • Familiarity with remote collaboration tools such as Slack, Asana, Hubstaff, Freshworks, Adobe, Docusign or similar.
  • Proficiency in Google Workspace (Gmail, Google Docs, Google Sheets) or Microsoft Office (Word, Excel, Outlook).

The ideal candidate will have strong organizational skills, attention to detail, excellent communication skills, and experience working with AI technologies. They should be able to multitask, prioritize effectively, and work independently in a fast-paced environment.

This role requires a high level of professionalism, discretion, and ability to handle confidential information. The successful candidate will be self-motivated, dependable, and tech-savvy.

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