HR Operations and Executive Support Specialist

3 days ago

Iloilo City, Western Visayas, Philippines beBeeExecutive Full time ₱600,000 - ₱900,000

About this Opportunity

">
  • As a vital member of our team, you will play a key role in supporting leadership and ensuring the smooth operation of internal workflows, people operations, and executive tasks.
  • You will be responsible for managing sensitive data related to payroll, templates, systems, and documentation with precision.
  • Additionally, you will manage scheduling and set up meetings across departments and time zones.
  • It is also essential that you make purchases on behalf of the company in line with internal procedures.
  • Sourcing resumes and assisting with applicant tracking processes are other critical aspects of this role.
  • Keeping HR and operations-related lists and records up to date and organized is a top priority.
  • Lastly, you will serve as a point of contact for employee questions and route concerns to the appropriate channels.
">Key Responsibilities:">
  • Data Management: Input and manage sensitive data related to payroll, templates, systems, and documentation with precision.
  • Scheduling: Manage scheduling and set up meetings across departments and time zones.
  • Procurement: Make purchases on behalf of the company in line with internal procedures.
  • Recruitment Support: Source resumes and assist with applicant tracking processes.
  • Record Keeping: Keep HR and operations-related lists and records up to date and organized.
  • Employee Support: Serve as a point of contact for employee questions and route concerns to the appropriate channels.
">Required Skills and Qualifications:">
  • Experience in HR administration and/or executive support, preferably in a fast-paced or startup environment.
  • Impeccable attention to detail and organizational skills.
  • Strong data entry skills and comfort working with systems, spreadsheets, and internal tools.
  • Proficiency in scheduling tools, G Suite, and communication platforms like Slack or Zoom.
  • Excellent written and spoken English.
  • Demonstrated ability to think critically, anticipate challenges, and act with integrity.
  • Must be available to work core PST hours (9am–6pm) and stay later if needed.
  • Comfortable managing confidential and sensitive matters professionally.
">Requirements:">
  • A bachelor's degree in a relevant field.
  • At least 2 years of experience in HR administration and/or executive support.
  • Ability to maintain confidentiality and handle sensitive information with care.
  • Strong analytical and problem-solving skills.
  • Excellent communication and interpersonal skills.
">Working Hours:">

M-F, 9am – 6pm PST (flexibility required beyond 6pm PT on occasion)

">Work Environment:">

REMOTE

">

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