Executive Support Specialist

Key Role Overview

This is a position within an executive search firm where you will support senior executives and contribute to global talent acquisition.

Main Responsibilities

• You will manage complex executive calendars, prioritize meetings, and handle travel logistics.
• You will draft, edit, and prepare correspondence, reports, and presentations for senior executives.
• You will oversee document management, including sensitive client files and project tracking.
• You will perform research for executive decisions, candidate profiles, and market insights.
• You will coordinate with internal teams on ad-hoc projects and executive initiatives.
• You will interact with clients and candidates, ensuring polished and professional interactions.
• You will plan and execute executive events, board meetings, and leadership workshops.

Necessary Skills and Qualifications

• You have experience as an Executive Assistant or in a senior administrative role.
• You are familiar with Microsoft Office Suite Word, Excel, PowerPoint, Outlook, and Google Workspace tools.
• You possess exceptional organizational and multitasking skills in fast-paced environments.
• You have superior written and verbal communication abilities.
• You can maintain discretion in handling confidential information.
• You pay attention to detail with a commitment to accuracy.
• You can work independently while collaborating effectively in teams.

Benefits

• You receive comprehensive health insurance (medical, dental, and vision).
• You get Paid Time Off (PTO) including vacation, holidays, and personal days.
• You receive Paid Sick Leave.
• You have significant opportunities for professional growth, skill development, and career advancement.
• You join a supportive, inclusive, and diverse work environment valuing collaboration and innovation.
• You have the chance to make a meaningful impact by supporting leaders who connect top talent with transformative opportunities.

Professional Development Opportunities

• You gain experience in a rapidly expanding global organization.
• You have opportunities to broaden your responsibilities in executive support and recruitment strategy.
• You engage in hands-on learning in high-level talent acquisition and leadership development.

Organizational Culture

• The flat management structure provides direct access to decision-makers.
• The friendly team fosters open communication and empowers innovation.
• The results-oriented approach drives success.

Why Choose This Firm
Global Reach and Impact

You will join a top-tier international executive search firm with worldwide reach. You'll gain exposure to U.S. markets, global stakeholders, and high-stakes talent acquisition that drives business growth.

Career Acceleration

You will thrive in a flat, results-oriented structure with direct access to decision-makers, offering rapid professional development, hands-on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization.

Collaborative and Inclusive Environment

You will team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation—free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life-changing opportunities.

Work-Life Integration

You will enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being, while making a tangible difference in industries worldwide through ethical recruitment practices.

Unmatched Professional Growth

You will benefit from opportunities to work on diverse, high-impact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and long-term employee development.

Equal Employment Opportunity and Non-Discrimination Policy

The firm and its clients are Equal Opportunity Employers. Qualified applicants will receive consideration for employment without regard to race, skin color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information, marital status, social origin, political opinion, or any other protected characteristic.

Diversity and Inclusion

The firm and its clients are committed to fostering a diverse and inclusive work environment where all individuals are valued and respected. We recognize and celebrate cultural diversity across Asian countries.

Reasonable Accommodations

We comply with applicable laws regarding reasonable accommodations for individuals with disabilities and pregnant individuals. We engage in an interactive process to determine effective accommodations.

Compensation Information

For client positions, compensation information will be provided in accordance with applicable laws. Salary ranges may vary based on role and location.

Laws and Compliance

We comply with all applicable national and local laws governing nondiscrimination in employment in the countries where we operate. This policy applies to all employment terms and conditions.

Harassment Policy

We prohibit any form of workplace harassment based on protected characteristics as defined by applicable national laws.

Privacy and Data Protection

We process personal data for recruiting and employment purposes in accordance with applicable data protection laws in each country where we operate. Please review our Privacy Policy for more information.

Pay Equity

We are committed to pay equity and conduct periodic pay equity analyses in accordance with applicable laws.

Country-Specific Information

We comply with all applicable local laws and regulations regarding employment practices in the areas where we operate. Specific information relevant to your country will be provided during the application process.

Additional Considerations

1. We provide key employment information in relevant local languages where required by local law or where it significantly enhances accessibility.
2. We respect cultural diversity across Asian countries and balance international best practices with sensitivity to local customs and norms.
3. We comply with local work authorization requirements.

Veteran Status

In countries where applicable, we provide equal employment opportunities to veterans and comply with relevant laws regarding veteran employment.

Genetic Information

We do not discriminate based on genetic information. We do not request or require genetic information from applicants or employees, except as permitted by law.

Local Laws

We comply with all applicable local laws and ordinances regarding employment practices in the areas where we operate.

Note: This job posting may be for a position with this firm or one of its clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location within Asia.

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