Executive Support Specialist

18 hours ago

Iloilo City, Western Visayas, Philippines beBeeSupport Full time $80,000 - $100,000
Job Title: Executive Support Specialist

The role of the Executive Support Specialist is to provide high-level administrative support to senior executives. This includes managing complex schedules, coordinating travel arrangements, and preparing documents and presentations.

  • Manage calendars, scheduling meetings across time zones, prioritizing engagements, and making adjustments as necessary.
  • Coordinate travel arrangements, prepare itineraries, and handle logistics to ensure smooth travel experiences.
  • Act as a liaison between executives and other departments, clients, and external partners.
  • Prepare, review, and format documents, presentations, and reports with a high degree of professionalism and accuracy.
  • Assist with email management, ensuring priority messages are flagged and responses are timely.
  • Oversee and track project timelines, ensuring milestones are met and deliverables are completed on schedule.
  • Manage and prioritize multiple tasks and responsibilities while maintaining attention to detail.
  • Utilize advanced software skills (e.g., Microsoft Office Suite, Google Workspace, project management tools) to optimize workflows and assist in automating repetitive tasks.
  • Leverage technology to improve efficiency, including using scheduling tools, CRM systems, and data management platforms.
Requirements:
  • A minimum of 5 years of experience as an Executive Assistant, with a track record of supporting C-level executives.
  • Demonstrated expertise in managing complex schedules and high-level projects.
  • High proficiency with office productivity software, communication tools, and scheduling platforms.
  • Exceptional organizational, multitasking, and time-management skills.
  • Excellent written and verbal communication skills, with an ability to convey information clearly.
  • Fully fluent in English.
  • Skilled in the use of apps and technology.
  • Ability to commit long-term and full-time.

This role requires someone who is highly organized, efficient, and able to work well under pressure. If you have a passion for providing exceptional support and want to be part of a dynamic team, we encourage you to apply.

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