Senior Administrative Coordinator

11 hours ago

Manila, National Capital Region, Philippines beBeeAdministrative Full time ₱9,600 - ₱15,600

We are seeking a diligent and skilled Senior Administrative Coordinator to provide top-tier support to our executive team.

About the Role

  • Manage the executive's calendar, ensuring alignment with key priorities and strategic objectives.
  • Coordinate scheduling of meetings, including virtual and in-person gatherings, board meetings, and working groups.
  • Prepare for regular meetings by distributing agendas and calendar reminders, protecting time for internal staff meetings to maintain effective communication and collaboration.

You will:

  • Collaborate with internal teams and external stakeholders to gather necessary information for meetings, both virtual and in-person.
  • Document key decisions and action items during meetings and share updates with relevant parties.
  • Schedule follow-up meetings and track the progress of action items to ensure timely completion.
  • Utilize project management tools to support meeting follow-ups and task management.
Key Responsibilities
  1. Meeting Preparation & Follow-Up
  • Accurately document key decisions and action items during meetings and share updates with relevant parties.
  • Schedule follow-up meetings and track the progress of action items to ensure timely completion.
Administrative Support
  • Add or update contact records in the organization's database promptly after meetings, including notes and relevant information.
  • Provide general administrative support as needed, including research and document reviews.
Communication & Relationship Management
  • Manage the executive's inbox, initially supporting and eventually taking full responsibility for email filtering and prioritization.
  • Ensure timely responses to high-priority communications, maintaining strong relationships with internal staff and external stakeholders.

We offer a dynamic work environment that fosters growth, learning, and teamwork. If you're a highly organized and detail-oriented professional looking for a new challenge, we encourage you to apply.

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